In the process of preparation and operation of documents, the number of the document is generally called the reference number, which is generally composed of the agency code, the year, and the issuance sequence number. The reference number of an organ unit is generally unique, and the code of the organ of the same organ unit generally starts from the "1" number. The "document" stage is called the reference number, and after filing, it is called the "document number", which is referred to as the "document number".
Requirements for the format of official documents
An official document is generally composed of a copy number, a secret level and a period of secrecy, a degree of urgency, a symbol of the issuing organ, a reference number, an issuer, a title, a main sending organ, a description of the main text, an explanation of the attachments, the signature of the issuing organ, the date of writing, a seal, a note, an attachment, a copy of the organ, a issuing organ, a date of issuance, a page number, etc.
Among them,The reference number consists of the code of the issuing organ, the year, and the sequence number of the issuing document. In the case of joint writing, the reference number of the organizer shall be used
The main procedures for issuing documents are:Review - > registration - > printing - > issuanceAmong them, in the registration process, the reference number, the scope of distribution and the number of copies printed shall be determined and recorded in detail for the official documents after review.
Arrangement of the reference number
It is arranged in two empty lines under the logo of the issuing organ, and is arranged in the center. The year and the serial number of the document are marked with Arabic numerals;The year should be marked with the full name, enclosed in hexagonal bracketsThe serial number of the document is not numbered with the word "No", and the word "number" is not numbered (i.e., 1 is not numbered as 01), and the word "number" is added after the Arabic numerals.
The serial number of the upper line is arranged in the left space and is on the same line as the name of the last issuer.
Bibliographic description of the document number
The document number is the sequence number given to the document by the issuing authority, group or individual in the process of document preparation and issuance. The document number includes the reference number, the serial number of the scientific research test report, the unified number of the standard and specification documents, the drawing number, etc.
1.Document numbers should be as they are.
Example 1: Zhongfa 1980 No. 16.
Example 2: GB T18894—2016
2.For files with multiple document numbers, all document numbers should be recorded one by one, with ";" in between"Spaced.
Example 1: Fu Shu Xin Zi No. 1444;Fu Shi Xin Zi No. 1444;Fu Wu Xin Zi No. 1444;Fu Ji Xin Zi No. 1444.
Example 2: Fu Shi Zi No. 11235;Fu Shi Zi No. 11236.
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