Archiving is the way to beThe process of assessing, classifying, arranging, numbering, cataloging, etc., in order to make archived documents orderly。Cataloging is one of the necessary parts of archiving documents, what is cataloging?
Cataloguing is a technical term for archival work, and the "Basic Terminology of Archival Work" (DA T1-2000) defines "cataloguing" as suchCataloguing is the process of documenting an archive according to certain rules and organizing entries into a table of contents
What are "descriptions" and "entries"?
Bibliographic is the process of analyzing, selecting, and recording the content and formal characteristics of an archive. An entry is a combination of bibliographic items that reflect the content and formal characteristics of a document or file. In short, the description is to enter the text information according to the set items, and the entries are to arrange the bibliographic items according to the rules to form a report, or to generate an electronic report, or to print it out.
· Basic requirements for cataloguing archived documents
1.Archived documents should be compiled according to the order of file numbers;
2.Cataloging should be accurate, detailed, and easy to retrieve;
3.Archived documents should be cataloged item by piece;
4.Cataloging fields should meet the requirements of the bibliographic rules;
5.In addition to saving the electronic version, the archive file directory should also be printed and bound into a book, the directory ** should be in A4 format, and the page should be set horizontally.
· What fields are required for archival cataloging
In the process of archival description, common bibliographic items include the whole case number, file category**, archiving year, storage period, document number, file number, title, responsible person, document formation time, secret level, number of pages, etc., in addition to collecting various metadata. Cataloguing, which is not to print out all the bibliographic items, but to selectively form data reports, has rules and standards.
The Rules for the Arrangement of Archived Documents (DA T22-2015) stipulates that the directory of archived documents is setSerial number, file number, document number, responsible person, title, date, secret level, number of pages, remarksand other items.
Serial Number: Enter the sequence number of the archive file.
File number: The structure of the file number should be, the whole file number - file category ** year - storage period - institution (problem) ** piece number, between the upper and lower ** with "-" connection, the same level ** with "·" Separated. For example, "Z109-WS·2011-Y-BGS-0001".
Document number: The reference number of the document. If there is no document number, there is no need to mark it.
Responsible person: the organization or individual that prepares and issues the document, that is, the issuing authority or the signatory of the document.
Title: The title of the document. If there is no title, the title is not standardized, or the title does not reflect the main content of the document and is inconvenient to search, the title should be prepared in whole or in part, and the content of the self-draft should be added with square brackets"[.]
Date: The time when the document was formed, marked with the year, month and day in the international standard date notation, such as 19990909.
Classification level: The confidentiality level of the document is filled in according to the actual marking of the document. If there is no secret level, there is no need to mark.
Pages: The total number of pages for each archive. The page with ** in the file is one page.
Note: Annotate the situation that needs to be stated in the file.
· Cataloging style for archival file cataloging
1.The style of the archive directory
Archive directories are recommended to be generated by the system or compiled using electronic **. Table of contents** should be in A4 format, and the page should be set horizontally. 
2.The style of the cover of the archived file
In addition to the electronic version, the archived document directory should also be printed and bound into a book. The catalogue of archived documents bound into a book should have a cover page. The cover page is set with the whole case number, the whole name, the year, the storage period, and the institution (question), of which the name of the whole case is the name of the filing unit, and the full name or standardized abbreviation should be used when filling in. The archived document directory can be bound into a book by year, or it can be bound into a book by year according to the storage period. 
3.In-box catalog
In addition to the bound archive directory, each box of archive documents needs to make a box directory and place it at the top of the box archive files. The directory style in the box is the same as the directory style of the archive file, except that one is used for the retrieval management of the archives in the box, and the other is used for summary retrieval management. 
Digital archives management is open to the whole network
The call for papers column includes "Digital Window", "File Technology", "File Theory Jingwei", "Digital File School", and the stories of archivists. Submission email:[email protected]
The content of the manuscript must be original and closely related to the theme, and the subject column of the email should be indicated in the style of "time-name-"article name"-(column submission)", and the text indicates that *** shall not be plagiarized, and more than one manuscript will be submitted, if there is no feedback after five days, you can deal with it yourself. (See Call for Papers).
*: Lantai Station Editor: Xiaoyou** is only for sharing, invasion and deletion) Submission email: 1423796914@qqcom plus WeChatIngress flow.