Content from Project Digital Rosetta**From December 19th to 21st, the fourth special training course of "Archives Digital Management Practice and Operation" jointly organized by Shanghai Archives Service and Education Center and Shanghai Lantai Information Technology Co., Ltd. was broadcast live online as a technical support, which was very popular with fans and friends. The total number of people in this live course was as high as 4,938, and the number of people reached 7,655 times, and a total of 326w+ likes. Although a replay of the live stream is not available, we can review the course content of this training together.
Mr. Zhu Jianzhong, former director of Shanghai Municipal Archives Bureau (second-level inspector), member of China Archives Work Standardization Committee, member of China Archives Society, former vice chairman of the Protection Technology Committee, and member of the Shanghai Archives Series Professional Title High Evaluation Committee.
Overview of archival digitization
Based on his own experience, Mr. Zhu Jianzhong's content analyzes the practice history of paper file management and electronic management from four aspects:
In the late 80s and early 90s, computer-aided records management became increasingly popular;
Archives digitization construction (paper archives digitization);
Dual-set "electronic records management;
Single set of "electronic file management".
Basic requirements for electronic archives
Electronic archives have the same effect as traditional carrier archives and are written into the newly revised Archives Law, which provides a judicial guarantee for the standardized management of electronic archives. To ensure the validity of electronic archives, we must adhere to the principle of reliability, procedural norms, and element compliance, and only in this way can we truly ensure the authenticity, originality, legitimacy and integrity of electronic archives.
* "Including: first, the formers of electronic archives, such as government agencies, social organizations, etc.;The second is the formation and preservation environment of electronic archives.
There are two stages of the procedure: one is the procedure that the electronic document goes through in the process of formation;Second, after the archiving of electronic documents, it becomes the procedure experienced by electronic archives in the process of long-term preservation.
"Content", "structure" and "background" have become the three elements that make up an electronic archive.
Regarding the relevant content of reliability, procedural specifications, and element compliance, this previous article has a detailed introduction, which can be viewed here**Reliable, procedurally standardized, element compliant".with ".Four sexes".withword".with ".Four sexes".Finale: Rumination
Mr. Wang Shunsheng, the technical director of Shanghai Lantai Information Technology, has many years of experience in archival software development.
Norms & Standards
Based on the relevant 10 norms and standards for electronic document archiving management ("Specifications for Electronic Document Archiving of Party and Government Organs", "General Functional Requirements for Electronic Archives Management System", "Specifications for Electronic Document Archiving and Electronic Archives Management", etc.), the following general requirements are summarized:
Maintain the originality of the essence of the archive.
Keep your files organically connected.
Covering the whole process of collection, sorting, handing over and receiving.
Built-in file classification, archiving scope, storage period (three tables in one) functions.
It has perfect identity authentication, resource authority control, separation of three members, and log tracking and auditing.
Interface or intermediate library (pre-archive repository can be logical or physical).
The agency must be in the information and innovation environment.
Electronic Filing**
As mentioned in the archiving process, taking the OA system as an example, electronic document archiving includes 4 links and 12 steps:
The archiving of accounting electronic documents is relatively complex and involves many systems
Digital Archive System Functions
The digital archives information system includes functional modules such as collection and collection, classification and sorting, storage and utilization, identification and statistics, and system management. Students are familiar with and master the relevant functions through the operation of the digital archive management system on the computer.
Ms. Liu Lizhen, Ph.D. and postdoctoral fellow of Fudan University, the backbone of the national youth archives business, is now an associate professor and master's supervisor of East China University of Political Science and Law.
I believe that this class is suitable for all archivists, and Ms. Liu Lizhen introduced the job responsibilities and operational skills requirements of archival digitizer for us.
Basic information of national archivists for the year
There are a total of 5,552 full-time personnel in the archives departments at all levels, including 298 at the ** level, 521 at the provincial (regional, municipal) level, 91 at the sub-provincial level, 1,025 at the prefectural (city, prefecture, league) level, and 3,617 at the county (district, city) level.
There are 36,582 full-time personnel in comprehensive archives at all levels, including 353 at the ** level, 2,901 at the provincial (regional, municipal) level, 882 at the sub-provincial level, 7,967 at the prefecture (city, prefecture, league) level, and 24,479 at the county (district, banner, city) level.
Technicians or skilled personnel
Professional and technical personnel: refers to the national personnel department in accordance with the national talent laws and regulations, through the national personnel department of the national unified examination, and by the national competent ministries and commissions for the record, issued a registered practice certificate (professional research).
Skilled Personnel: Persons who have been trained to complete certain tasks. Skills can be divided into junior technicians, intermediate technicians and senior technicians (practical operations) according to their proficiency level.
Archives series title review
The judging requirements are as follows:
and the relevant qualifications framework:
Job description
The work of a digital archivist includes:Traditional carrier archives digitization, electronic file archiving, digital archives data management, digital archives system management, archives digitization project management and technical trainingFive aspects.
Ms. Yu Lixia, deputy manager of the project management department of Shanghai Lantai Information Technology, has many years of experience in the implementation and management of archive projects.
Overview
The basic links of paper archives digitization mainly include: digital pre-processing, catalog database establishment, archive scanning, image processing, data hooking, acceptance and transfer of digital achievements, etc. The digital processing of archives should strengthen the safety management of all aspects of the digitization of paper archives to ensure the security of archives entities and archive information.
Manage processes
Pre-digitization of archives
Determine the scanned pages, compile the page number, remove the binding, and restore the archives.
Directory database establishment
For paper archives of different categories and different sorting methods, set up different file directory structures. The development of data rules for catalogue databases should comply with the requirements of DA T 18 for archival description. It should be strictly observed in the preparation of paper archives and the establishment of catalog databases.
File scanning
According to the actual situation of the original paper archives, the purpose of digitization, etc., select the corresponding scanning equipment, and set and adjust the relevant parameters. The setting and adjustment of parameters should ensure that the digital image after scanning is clear, complete, and not distorted, and the image effect is closest to the original appearance of the file.
Image processing
Seven steps: rotation and correction, decontamination, image stitching, trimming, image optimization, OCR, image quality check.
Data hooks
The catalog data in the database and the corresponding paper archive digital images are hooked up through the software to realize the association between the catalog data and the digital images.
Acceptance and handover of digital achievements
It is suggested that the archives department should set up a special acceptance team to accept the digitization results of paper archives. A combination of computer automatic inspection and manual inspection should be used to accept the digital results of paper archives. The data that pass the acceptance shall be handed over in a timely manner in accordance with the paper file digitization work plan, and the handover procedures shall be performed.
This live broadcast is divided into three days, and the amount of information is large, and we only extract part of the content for your reference. If you have more questions, please comment in the comment area below, and we will try our best to answer themOr add Xiao Luo, enter the high-end of file informatization and work with the bigwigs.
Digital Rosetta ProgramAlways uphold a neutral position, objectively and impartially share and exchange knowledge and views in the field of archival informatization and archival culture. We will, as always, provide technical support for forums, conferences, trainings and activities to promote archival work, and strive to become a leading new platform for the archival industry in China.