In the bidding process, the completeness and accuracy of the bidding documents are crucial. However, in practice, there may be some minor deviations in the bidding documents due to various reasons. Although these micro-deviations may have a certain impact on the bidding results, they will not change the validity of the bidding documents. This article will explain in detail the definition, impact, and treatment of microdeviations.
First of all, we need to be clear about what microbias is. Micro-deviation refers to the fact that the bidding documents substantially respond to the requirements of the bidding documents, but there are omissions or incomplete technical information and data are provided in some places. These deviations may be due to the negligence of the bidder or due to an inaccurate understanding of the solicitation documents. Although these deviations may have an impact on the outcome of the bid, they do not change the validity of the tender documents.
The existence of micro-deviations may have a certain impact on the bidding results. For example, if certain technical information or data required in the tender documents is missing, the bid evaluation committee may consider that the bidder does not fully understand the requirements of the solicitation documents and thus affect its score. In addition, if the technical information or data provided in the tender documents is incomplete, then the bid evaluation committee may consider the bidder's technical ability to be insufficient, which may affect its final winning result.
However, although micro-deviations may have an impact on the outcome of the bid, they do not change the validity of the tender documents. This is because, according to the provisions of the tender and bidding, as long as the tender document substantially responds to the requirements of the solicitation document, then it is valid. Therefore, even if there are minor deviations in the tender documents, as long as these deviations do not affect the substantive content of the tender documents, then it is still valid.
So, how to deal with micro-deviations in the bidding documents?Generally speaking, for minor deviations in the bidding documents, the bid evaluation committee will require the bidder to make corrections. These corrections may include the provision of missing technical information or data, or the supplementation of incomplete technical information or data. However, these amendments will not result in an unfair result for other bidders. This is because the bid evaluation committee takes into account the time and cost of the bidder to correct the micro-deviation when making the score. Therefore, as long as the bidder is able to complete the correction within the stipulated time, then their score will not be affected.
In general, although microdeviations may have an impact on the outcome of the bid, they do not change the validity of the tender documents. Therefore, bidders should avoid micro-deviations as much as possible when preparing bidding documents. If minor deviations are unavoidable, then they should make corrections within the stipulated time to ensure that their bidding documents can effectively respond to the requirements of the bidding documents.