Procurement management is an integral part of project management. The body of knowledge of PMP (Project Management Professionals) in procurement management is an important competency requirement in the field of project management. Procurement management is also an important test point in the PMP certification exam. This article will help readers better understand the core content of project procurement management by taking the knowledge points of procurement management in PMP training.
1. Overview of procurement management.
Procurement management is an important activity in project management, which involves the process of obtaining the required products, services, or resources from the outside. In project management, the goal of procurement management is to ensure that the external products, services or resources required for the project can be on time, in quality and quantity, while controlling the cost and risk of the project.
Second, the procurement management process.
1.Plan your purchase.
Planning procurement is the first step in procurement management, the purpose of which is to identify the external products, services, or resources required for the project and develop a procurement plan accordingly. In this process, it is necessary to conduct market research, analyze potential businessmen, and evaluate the ability of businessmen. In addition, it is also necessary to formulate corresponding procurement strategies, clarify procurement methods, procurement standards and contract types with ** suppliers.
2.Perform procurement.
Execution of procurement is the stage of actual execution of procurement activities, including issuing purchase orders, negotiating with ** merchants, signing contracts, etc. In this process, it is necessary to ensure the legality and compliance of procurement activities while safeguarding the interests of the project. In addition, it is necessary to evaluate and select the response of the supplier to ensure that the final supplier can meet the needs of the project.
3.Control procurement.
The purpose of controlling procurement is to ensure that the purchased products, services or resources can be purchased on time, in accordance with quality and quantity, while controlling the cost and risk of the project. In this process, it is necessary to monitor and evaluate the performance of the supplier to ensure that the supplier can provide the corresponding products and services in accordance with the requirements of the contract. In addition, contracts need to be managed and change controlled to ensure that they are fulfilled in line with the needs of the project.
3. Procurement management tools and techniques.
1.Inquiry and ** order.
Requests for quotations and ** orders are one of the commonly used tools in procurement management. The RFQ is used to seek from potential vendors, and the RFQ is the response of the vendor to the RFQ. By comparing the different vendors, the project team can evaluate the competitiveness of the vendor and select the vendor that best meets the needs of the project.
2.Negotiation skills.
Negotiation is an integral part of the procurement process. Some negotiation skills will be taught in the PMP training, such as: how to develop negotiation strategies, how to deal with objections from business partners, how to reach a win-win agreement, etc. Successful negotiation skills can help the project team to work better with the best business partners to ensure the successful implementation of the project.
3.Contract management.
Contract management is one of the important means to ensure that the company fulfills its contractual obligations. The PMP training teaches how to develop contract terms, how to manage contract changes, how to deal with contract disputes, and more. Through effective contract management, the risk of the project can be reduced and the smooth implementation of the project can be ensured.
Fourth, the precautions for procurement management.
1.Legal compliance.
In the procurement process, relevant laws, regulations and policies must be complied with to ensure the legality and compliance of procurement activities. At the same time, it is also necessary to follow the relevant regulations and procedures of the project to ensure that the interests of the project are maintained.
2.Risk management.
There may be various risks in the procurement process, such as: delay in delivery, quality problems, etc. Therefore, the project team needs to fully identify and assess these risks and develop corresponding countermeasures. Through effective risk management, the risk of the project can be reduced and the smooth implementation of the project can be ensured.
3.Continuous improvement.
The importance of continuous improvement is emphasized in PMP training. In procurement management, the project team should continuously summarize lessons learned, optimize procurement processes and management methods, and improve procurement efficiency and quality. Through continuous improvement, the procurement management ability of the project team can be continuously improved, providing a strong guarantee for the successful implementation of the project.