The Word Revision feature is a very useful tool that helps users keep track of the changes in the document for better collaboration and review of the document.
Here is a detailed tutorial to guide you on how to use Word's revision feature:
1. Turn on the revision mode.
Open the Word document that you want to edit.
In the menu bar at the top, find the Review tab.
Click the "Revision" button to turn on the revision mode.
2. Revise the content of the document.
In revision mode, any changes you make to the document, such as adding, deleting, or modifying text, are recorded. Edits are flagged and the name of the person who made the change and when it was modified are displayed.
If you want to delete something, just delete them. In revision mode, deleted content displays an underline in the middle of the text to indicate that the content has been deleted.
If you want to add or modify something, just do it. In revision mode, the format of the newly added content will be completely different from the original content, and if you modify the format, you will also see a comment on the interface to modify the format.
If you want to make a suggestion or comment on a part of the document, you can select the text you want to annotate and click New Comment in the Review tab. Enter your suggestion or comment in the comment box.
3. Accept or reject the amendment.
When you or your partner make changes to a document, you can choose to accept or reject those modifications.
Click the markup where you made the edit, such as the underline to remove the content or the underline to add the content, and then select "Accept" or "Reject."
You can also accept or reject changes in bulk by clicking the "Accept" or "Reject" buttons in the Review tab.
If you want to comment or explain a specific change, you can add a comment next to the change. Enter your description or explanation in the comment box.
4. Set the revision options.
In the Review tab, find the Revision Options button and tap on it.
In the pop-up window, you can customize the revision color, line style, user name, and other information. These settings can help you better track and identify what you have made and who has made changes.
If you want to further customize how your revisions are displayed, you can click on the "Show Markers" area in the Review tab and choose to show or hide different types of revision markers as needed.
You can also make more detailed settings by clicking on the "Advanced Revisions" option to meet your needs for revisions.
5. Exit the revision mode.
When you have finished editing and revising the document, click the "Revis" button in the "Review" tab to exit revision mode. At this point, the document will no longer record new modifications.
If you want to clear all revisions in your document, you can click "Accept All Changes" or "Accept All Changes and Stop Revisions" in the Review tab. This will clear all revision marks and modifications from the document. Similarly, all changes can be rejected.
If you wish to save the revisions in the document as another document, you can copy the whole document and paste it into another new Word document. In the new document, all revision marks will be cleared, leaving only the modified content.
Note: When using the revision function of Word, please make sure that your version of Word supports the feature. Also, for more complex revision needs, you may need to know more and master the advanced features and settings of Word. If you encounter problems or difficulties during use, you can refer to the help document of Word or seek professional help.
Through the above tutorial, you should have mastered how to use the revision function of Word. Please pay attention to back up important data during use to prevent accidental data loss. Hope you find these tutorials helpful!