Reading this article, you will understand: 1. The design principles of the purchase, sale and inventory system and the key points of selection;Second, zero ** to build purchase, sale and inventory, taking Jiandao Cloud as an example;Third, the purchase, sale and inventory system of the first point;Fourth, the purchase, sale and inventory management system to help enterprises.
What are the invoicing systems?Is there a recommended free version of the invoicing software?How to choose?
Is your selection criterion still "free"?
Before, a partner said, is there a "forever free" purchase, sale and inventory software?
If you want to say "forever free" software, this is probably not likely. And even if there is, it can only be said to be relatively free.
Because either the data stock is limited, or the functionality is limited.
Data and information are not guaranteed, and the function is not complete.
Free, free software, free purchase, sale and inventory ......As long as it is labeled as "free", everyone is undoubtedly both a little happy and a little panicked, and the commercial market determines that no manufacturer can be unconventional. Therefore, the products we are looking for should be cost-effective and match the needs of the company
Ideally, it's free for a certain amount of time that meets the needs of the company.
In this way, it can be said that it is the best choice to build a purchase, sale and inventory system by borrowing the zero ** platform.
Choosing a purchase, sale and inventory system that is suitable for your business is an important decision that needs to be carefully considered.
The invoicing management system is a comprehensive management system involving multiple business processes, and its design principles should follow the following aspects, and it is also what enterprises should pay attention to when selecting the invoicing system
1.Systematization and modularity
The invoicing system needs to include multiple modules such as procurement, sales, and inventory. During the design process, these functional modules should be separated and implemented independently to facilitate subsequent maintenance and expansion.
2.Customization and ease of use
The invoicing information system needs to take into account the needs of different users, so it should be designed with a certain degree of flexibility and customizability to meet the needs of different customers. At the same time, the system's operating interface should be concise, intuitive, easy to use, and provide sufficient help documentation and training materials.
3.Data security and stability
The amount of data processed by the invoicing information system is very large, so its security and stability are particularly important. The system should actively adopt advanced data encryption and backup technologies to ensure that data is not illegally obtained or lost. In addition, the system should also have an effective fault handling mechanism to ensure that normal operation can be restored in a timely manner, even in the event of a failure.
4.Interoperability and integration
The invoicing information system needs to be seamlessly integrated with other enterprise management systems to facilitate the coordination between various business processes. At the same time, the system should also support a variety of external data interfaces and standard formats to facilitate the exchange of information with third-party vendors or customers.
The selection of purchase, sale and inventory should follow the principle of "knowing oneself and knowing oneself", so enterprises should also have a very in-depth understanding of themselves.
In my opinion, there are almost no industries that do not need to do invoicing management, but there are many problems in the traditional invoicing process
Difficulty in front and rear collaboration: procurement, sales, and financial work are independent of each other, and the work entrance is not.
First, the process standards are diverse, resulting in chaotic business flow and difficult personnel collaboration between various departments.
Low efficiency of sales business: multi-store and multi-warehouse management is easy to cause unclear inventory and unclear inventory, which slows down the efficiency of sales processing.
Financial reconciliation is easy to "omission": the purchase sales process and the financial process are easy to be disconnected, resulting in wrong accounts and omissions, making financial data chaotic.
Unclear management decision-making: Business data processing and analysis tasks are heavy, decision-making management often lacks refined data support, and it is difficult for operators to grasp the business status in real time.
Therefore, choosing a suitable invoicing software is an important means to solve the above problems, so how to choose?Look at these three dimensions:
1.The size of the enterpriseThis is an important consideration when choosing an invoicing system. For smaller businesses, you can choose some systems that are simple and easy to operate, while for larger enterprises, you need to choose a more feature-rich and stable system to better meet the needs of the business.
2.Characteristics of the industry
Different industries have different needs and processes, so you need to find the right system for your industry. For example, for manufacturing enterprises, it is necessary to consider the inventory management of raw materials, production plan management and other issues, while for retail enterprises, it is necessary to consider inventory management, purchase, sale and inventory processes and other issues.
3.Business processes
In today's competitive market, every business has its own unique business processes. For example, for some special industries, it may be necessary to customize some special business processes, and then you need to choose a system that supports custom processes.
4.Feature Requirements
Different invoicing systems offer different features, such as inventory management, purchasing management, sales management, and more. You need to choose the right system for your core needs.
To sum up, choosing the right invoicing system for yourself requires a comprehensive understanding of your own business, and you can choose after considering the above factors. In this way, it can better meet the needs of the enterprise and improve the efficiency and management level of the enterprise.
There are countless purchase, sale and storage software on the market, and if you want to find a suitable and easy-to-use one, you must do your homework before choosing.Invoicing software can be roughly divided into three categories:
Procurement of off-the-shelf management software on the market:The function is relatively fixed, it is difficult to meet the personalized needs, and the secondary development is very difficult
Find outsourced or develop your own software:Although individual needs are met, the time and economic costs faced are high;
Build applications based on the zero-** platform:It not only provides standard invoicing functions, but also meets the needs of personalized management, and is easy to iterate in the later stage.
It is easy to see that the third type of solution is the best choice, and the following will introduce you to the functions of this kind of excellent invoicing software.
Integrating the four functions of "purchase, sales, inventory and finance", it supports computer and mobile terminal input and query data, and can track and manage the purchase, shipment, sales, payment and other links of the enterprise in the production and operation process, so as to effectively assist the enterprise to solve a series of problems such as business management, sales management, inventory management and financial management.
In addition, as a zero-based purchase, sale and inventory management system, it not only has a standard purchase, sale and inventory application to meet the standard information management needs of enterprises, but also has strong personalization capabilities.
It can be customized and developed according to the needs of enterprises, providing enterprises with more functions and application expansion. In this way, enterprises can build their own purchase, sale and inventory management system according to their own business needs, improve management efficiency, reduce costs, and achieve better business management and financial management.
Purchase order: Approval of purchase order is approved by the superior.
Procurement and warehousing: the goods arrive and the purchase and warehousing application is initiated, and the warehouse management personnel check the goods and warehousing.
Purchase return: If there is a product defect caused by a collision, you can initiate a return application and go through the approval process.
Statistical analysis: summarize the order analysis, warehousing and return details of the first merchant.
The mobile phone clicks on the **order, enters the product in batches, automatically calculates**, and promotes the sales progress.
Automatically summarize order information and display financial data in real time in a variety of ways.
Record the transfer records of warehousing, warehousing, and goods in the warehouse, and simplify the problem of warehouse management.
In and out of the warehouse: in addition to the delivery and return, the goods out of the warehouse, warehousing, **fill in the details of the items, without modification automatically included in the minus inventory.
Inventory allocation: When the inventory is transferred from warehouse A to warehouse B, the system will automatically generate data in the background for inventory transfer.
Inventory count: The back-end system automatically corrects the inventory quantity.
If the purchase order is settled now, the system will automatically generate a payment note to be done, and the finance will settle the paymentIf it is monthly, the finance will be reminded to make the payment at a fixed time.
If the sales and delivery are settled, the system will automatically generate a payment receipt to be handled, and the financial department will check the accountsIf it is monthly, the financial collection will be reminded at a fixed time.
* Initiate an invoicing request to automatically correspond to the contract amount.
The main integrated management software has been questioned for many years, but it is still a very popular ERP. The whole process of the enterprise integrated management system, including the financial procurement, production, customer contract, warehouse, after-sales, human resources, office and other needs, can be managed at one time, and all links are interconnected.
19 years of ERP software practice and innovation experience provide many solutions.
Note: It seems that the functions are very comprehensive, but this type of system is more suitable for project management companies, and is not suitable for commercial enterprises.
Although they are all integrated, the scope of Jiandao Cloud is wider, and as long as it is the business you need to develop, you can create applications.
*Chain cloud will procurement, production, sales, inventory, service and other activities closely linked, provide a complete chain service, to achieve the integration of production, supply and marketing, industry, finance and taxation within the enterprise.
Through socialized collaboration, the business flow, logistics, information flow and capital flow between the upstream and downstream enterprises involved in the business, producers, distributors and other enterprises form an integrated operation.
Through open ecological integration services, we provide enterprises with more complete chain services, so as to continuously improve the management level of enterprise chains and achieve agile and efficient collaboration.
Upgrade the traditional procurement management, sales management, warehouse management system and other software to procurement cloud, chain cloud, and omni-channel marketing cloud, so as to provide enterprises with digital service capabilities for customers, partners, and employees in comprehensive business operations.
Open up the digital management of the entire ** chain of factories, wholesale and retail, provide omni-channel operation and management solutions for physical merchants, and successfully help millions of merchants complete the management upgrade from manual accounting to digital, intelligent and offline and online integrated operation.
Take inventory management as an example, the functions are as follows:
Inventory flow: View commodity inventory changes, accurately track all the reasons for changes, and don't be afraid of inventory chaos.
Scan code storage: free construction black technology, support APP scanning code storage, electronic receipt one-type storage and other storage methods.
Inventory warning: Flexibly set inventory warnings and automatically trigger early warning reminders to avoid stock-outs and healthier inventory.
A complete set of enterprise business management system, the enterprise purchase management, sales management, warehouse management, financial management into one, with excellent ease of use and practicability, comprehensively improve the management ability and work efficiency of the enterprise. The superior technical architecture supports system cloud applications, desktop applications, and app applications.
It supports procurement and purchase, sales and shipment, safety stock early warning, automatic generation of statements, integrated management of business and finance, and multi-dimensional analysis of business data.
It can be used with the Internet, which is very convenient.
Business processes are flexible and can be changed according to the customer's actual process.
The data entry is flexible, and the business documents can be directly entered, which will be automatically synchronized to the basic data.
For different industries, business processes can be freely adjusted or added to the system to adapt to the needs of the enterprise.
Free lifetime upgrades are available. National technical service, fast response.
It is very suitable for ERP used by e-commerce, the number of people who use the software is more than 20 people, and the company's position and responsibility can be selected, because his functions are the most among all software, and the cloud warehouse is also the top three choices.
Moreover, it can be seamlessly integrated with the third system, and can realize the transfer of data to each other after the integration of the two systems, so as to realize the unified management of the customer's online and offline systems, and the standardized management of complete and unified data.
PS Note: It is developed for the e-commerce industry, and it is not suitable for other industries.1.Information management is more organized
This is not chaotic in three aspects: inventory is not chaotic, documents are not chaotic, and ** is not chaotic. The use of the invoicing management system can realize the automatic entry of inventory information, various data of documents and how to set prices. All the work is in order, there is no need to bother anymore, stay up all night, try to recall the specific content, and what problems arise are also well documented. All information is unified in the system, unlike paper documents, which will be lost or broken, and become a mess.
2.Professional templates for printing official documents
If your customers are a little older and need to be more formal or show their attention, handwritten documents will naturally not be available. However, the invoicing management system has a professional printing template, and the sales order, shipping order, and delivery note can be printed out at any time, and the efficiency is much higher than excel.
3.Ease of collaboration
Some companies order and ship in different places, the traditional way is to open a good order in the store, you need to play **, send WeChat to let the warehouse ship, the accuracy is poor. Using the invoicing management system, the store opens an order, and the warehouse directly receives the order information synchronously, and then it can be shipped directly.
4.Not all the information is in the hands of the employees
Considering the company's employee mobility, some old employees leave, information, business knowledge, etc. will be taken away, and new employees will be familiar with the business from scratch, which will waste a lot of time. With the invoicing management system, the business information is stored in the system, and new employees only need to understand the operation of the system to carry out business, which greatly improves efficiency.
5.Understand the actual operation of the enterprise
The traditional way of thinking about profit is very rough, and it may be to conclude that "I make money every day, but at the end of the month, I spend a lot of money, and the profit is not much." “
The invoicing system can be used to count the daily income, expenditure and other data in detail, and clearly know which quarter the enterprise will get more benefits and which products will produce more benefits.
That's all for this article.