In this digital age, Excel, as a traditional tool, still plays an important role in many small businesses. However, how does the excel accounting system do the accounts?Financial software
The Excel bookkeeping system module is different in different industries. Taking the commodity ** company as an example, we can set up procurement management, sales management and other modules in excel to manage contracts and warehousing lists, so as to facilitate our accountants to calculate the inventory situation and order payment progress.
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In Excel, we can set up a complete accounting process:
Voucher entry: This is the first step in accounting, we will sort out all the original vouchers according to the business activities of the enterprise, and then enter them in excel. The good thing about Excel is that it supports printers to print accounting vouchers.
Book preparation: After entering the vouchers, Excel can help us generate the general ledger and sub-ledgers. In this process, Excel will automatically take the value into the account book based on the data we entered.
Report generation: Next, we can issue a balance sheet and income statement based on the account balance sheet and the accumulated debit incurrence. As for the cash flow statement, we can use the direct statement method or the indirect statement method to generate it.
Data backup: After completing all the accounting steps, we will print all the books and statements, and make data backups, so as to keep the financial information.
However, we also see that the excel bookkeeping system also has its drawbacks. The biggest problem is that it's easy to make mistakes. If you are not careful, you may run into data formulas, resulting in incorrect numbers, and it is also very troublesome to fix. Especially for enterprises with a large amount of business, each report needs to be manually adjusted and calculated, which is a huge workload.
If you want a more careful, serious, and rigorous bookkeeping experience, I recommend choosing professional financial software. For example, UFIDA's good accounting and financial software, this software is especially suitable for small and medium-sized enterprises (large enterprises and manufacturing industries are not recommended to use due to management and production management needs). Good accounting is smooth and quick to use, which is very suitable for the daily management of small and medium-sized enterprises.
The automatic excel accounting system has a very high degree of automation. You only need to be responsible for filling in the accounting entries correctly into the accounting vouchers, including the necessary information such as dates and attachment vouchers, and the rest of the work, such as generating the general ledger subledger, account balance sheet and the three major reports, can be completed automatically by the system, which greatly reduces the need for manual intervention. However, whether it is excel bookkeeping or professional financial software, the most important thing is to have a solid basic knowledge of accounting and a deep understanding of business processes.
Get UFIDA Good Accounting and Financial Software 15-day experience + 51 industry bookkeeping processes: