In the past of accounting in the foreign trade industry, we usually relied on manual bookkeeping. A simple software system is used as an aid to the financial accounting. Whether the accountant is dealing with invoices, purchase bills, import and export declarations, VAT customs payment certificates, or handling foreign currency funds, expense reimbursement, collection and payment, etc., they all rely on manual vouchers and manual accounting. At the moment of fierce competition, if the accounting of the foreign trade industry still mainly relies on manual accounting, it will be difficult for us to maintain efficiency advantages in the market. With the development of technical conditions, the accounting of the foreign trade industry urgently needs to transform from the past computerized era to intelligence and integration.
Zoho Books is an intelligent financial bookkeeping software. It has a series of functions such as accounts receivable, accounts payable, inventory automatic tracking, banking and financial and tax reports, and is a financial tool trusted by many foreign trade and overseas customers.
In this issue, we would like to share the theme of Zoho (Zhuohao) Pre-sales Technical Support Engineer Guo Peng at the Zoholics User Conference: Unlocking Financial Bookkeeping and Purchase, Sales and Inventory Management in the Foreign Trade Industry.
Books can obtain bills by means of financial personnel independently creating bill vouchers, business personnel converting documents to generate vouchers in the process of conducting business, or financial digital accounts binding foreign currency bank accounts to obtain receipts, or batch of input invoices and output invoices can be imported into the system with one click. A variety of ways to easily obtain bills, such as self-creation mode, one-click import method, and first-class acquisition method, can meet the use of enterprises in all scenarios.
In the process of making accounts and vouchers, the frequent fluctuation of exchange rates often makes us feel a headache. Books has opened up the exchange rate center, which can achieve real-time synchronization of exchange rates. Accountants don't have to check the exchange rate every time they make accounts, and they don't have to worry about losing money because they don't use the new exchange rate.
When we make a trip to multiple different countries at the same time, each sales order may be in a different foreign currency, which will lead to too many currency types and a large amount of conversion work when we do financial accounting. Books can convert different foreign currencies into a unified base currency, for example, all foreign currencies in the documents are automatically converted into ** RMB for accounting.
Financial personnel in the process of accounting will inevitably have the situation of not accounting, books provide a key lock function, if the account in the sales order is uneven, you can temporarily block the sales order to prevent new accounts from coming in, and so on after the existing account is flat, we will unlock it, worry-free and convenient.
Specifically, after the financial account is bound to the foreign exchange bank, the bank card account can automatically synchronize the bank statement of the account, so that we can be more efficient and accurate in the reconciliation process.
For example, if we need to update a few documents, a certain quarter, or a certain year, we can choose to update them in batches. In addition, Books also supports updating a certain field on the document, saving time and effort to make changes.
We can create budgets in the system for specific areas, such as sales expenses. Once we're actually doing business, we can compare the budget with the actual spending, so we can get the overall financial details of the current expenses in real time.
With BOOKS, we can manage sales, purchasing, inventory, and finance in one place.
Invoice simplification,This is manifested in the creation of invoices in a short period of time, the immediate conversion of ** into invoices, and the automatic execution of recurring invoices.
Quick Collection:Ensure seamless** payments, automatic reminders to stay on top of payments, track progress, and avoid losses.
Customer portal features:This function mainly provides a link to enter the system, and limits the customer's permission to view in the system, and the customer can view the information with us on the self-service terminal. Such as helping them complete payments, interact with invoices, allow acceptance, get feedback and comments, and more.
Simplified purchasing: Streamlining our buying process with the ability to quickly create purchase orders in seconds. In order to simplify the purchase process, you can also set up a variety of templates.
Accounts payable:Specifically, our purchase orders can be quickly converted into a receivable bill, and some recurring expenses and bills will be automatically generated corresponding documents.
It is mainly reflected in inventory management, inventory valuation, inventory adjustment, etc.
This includes automatic document scanning, direct bank connection, and quick transaction verification.
In addition to the features introduced above, Books is also a full-ecosystem product that can be integrated with more than 50 SaaS applications under Zoho, such as integrating with Zoho CRM, which allows us to manage customer transactions and improve the efficiency of collaboration between departments.
In addition, Books can also be integrated with external third-party applications, such as integrated payment tools, **, etc., Books is an open and efficient platform. If you're interested, we have more features and examples to help you run your business smoothly around the world.