For many newcomers to public service or official writing, they often feel at a loss for what to do when faced with a blank document and a new writing task.
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Kumon writing, as a formal, standardized, and demanding style, does have its own unique writing skills and processes. However, this does not mean that it is an unattainable science.
In fact, by mastering certain methods and steps, even a novice in Kumon writing can quickly improve his writing skills in a short period of time and write Kumon documents that meet the specifications and are of high quality.
Below, we will take the leadership speech of writing a summary meeting of the mass line education practice activities as an example to reveal in detail the "five-step writing" secret of official document writing.
Step 1: Collect widely and learn from others
Before you start writing, it's crucial to do your homework well. The first step is to collect and organize relevant information extensively.
You can find two speeches that are similar to or related to your writing task by consulting archives, browsing official websites, reading relevant newspapers and magazines, etc.
The first part selects the summary speech of the leader of the previous similar activities. Studying this speech will allow you to quickly grasp the basic structure, language style, and common expressions of this type of speech, which is very helpful for beginners.
The second, third, and second parts select the speeches of the relevant activities carried out by the organs at the higher level or the same level in the near future. Doing so will ensure that the content of your speech is in line with current policy requirements and priorities, while also drawing on the strengths and highlights of others' writing.
In the process of collecting information, you also need to pay attention to the screening and organization of information. Not all information is useful, and not all information is suitable for direct copying.
According to the specific requirements of the writing task, you need to screen and organize the collected materials, select those parts that are helpful to your writing, and conduct in-depth study and research.
Step 2: Think deeply and look at it from multiple perspectives
When drafting speeches for leaders, they should learn to think from the leader's point of view. It's not just a writing skill, it's a work ethic.
You need to have a deep understanding of the leader's thoughts, perspectives, and work style, and make sure that the speech you write meets the leader's expectations and requirements. Specifically, you can start from the following aspects:
First, it is necessary to clarify the content and key points that leaders need to emphasize at this conference. This can be achieved by communicating with leaders, understanding the context and purpose of the conference, etc.
The second is to consider the expectations and requirements of relevant departments for this work. This can be done by communicating with the people in the relevant departments, understanding their work plans and goals, etc.
The third is to understand the needs and expectations of the audience. The ultimate purpose of a speech is to be delivered to the audience, so you need to understand the needs and expectations of your audience and make sure that the content of the speech resonates and agrees with them. This can be done through research, discussion with audience representatives, etc.
Fourth, grasp the leader's personal speech style and concerns. Different leaders have different speaking styles and concerns, and you need to learn and observe to grasp these characteristics and reflect them in your writing.
Fifth, ensure that the content of the speech conforms to the policy requirements and work arrangements of the higher authorities. This can be ensured by carefully studying the documents of the superiors, maintaining communication with the superior departments, etc.
Through comprehensive consideration and in-depth thinking from these five perspectives, you will be able to have a comprehensive and in-depth grasp of the main content of the speech, and lay a solid foundation for the next step of writing.
Step 3: Outline and build the framework.
After mastering the basic materials and thinking well, the next thing to do is to draw up an outline.
The outline is the skeleton and soul of the speech, which determines the structure and level of the speech. Therefore, it is crucial to draw up a good outline.
In the process of developing an outline, you need to close all the references and use your memory and understanding to construct the framework of your speech.
This is not only a summary and refinement of the first two steps of work, but also a plan and guidance for the next step of writing.
The formulation of the outline should be refined to at least the second-level heading, and the part that is clearly thought out can be further refined to the ** heading.
In this way, you will be able to be clear and organized in the writing process, and there will be no deviations or omissions.
At the same time, developing an outline can also help you better organize your language, organize your space, and allocate your time to make your speech more compact, powerful, and powerful.
Step 4: In one go, the context is connected
Once you're in the formal writing phase, try to do it all in one go. Kumon writing is different from ordinary literary creation or daily writing, it requires standardized language, rigorous logic, and clear organization.
Therefore, during the writing process, you need to write down the content of each section from beginning to end, in order, according to the outline that has been prepared.
In this process, avoid developing the habit of "easy to write first" and "copy and paste". These habits can lead to problems such as loose structure, confusing logic, and repetitive language, which seriously affect the quality and effectiveness of the article. Only by achieving a coherent and contextual approach can the logical rigor and coherence of the entire article be ensured.
Step 5: Repeated polishing and excellence
Once the first draft is complete, the next step is to revise and refine it. Writing is a process that requires repeated polishing and revision. In this process, you need to be ruthless and strict with yourself, and have the courage to deny yourself and improve yourself.
It is necessary to force yourself to change your perspective, deepen your thinking, improve your position, and repeatedly polish and revise your existing manuscripts. Sometimes it even needs to be reinvented and reimagined.
The content of the revision includes, but is not limited to, low-level errors such as grammatical errors, typos, improper use of punctuation, etc., and more importantly, in-depth scrutiny and tempering of the structure, logical relationship and language expression of the article.
Only by repeatedly revising and improving the article can we reach a high level and meet the requirements and standards of official writing.
Of course, in addition to these five steps, in order to really improve the level of official document writing, you need to do the following two things:
The first is to organize the learning results and form personal experience. After each writing task, you need to summarize and reflect on your work.
You can compare the changes made by the leader with the content drafted by yourself, and carefully figure out the gaps and deficiencies.
You can also record the problems and difficulties you encounter in the writing process, so that you can quickly find solutions to similar situations in the future.
Through such collation and reflection, you can gradually form your own writing experience and skill library, and provide strong support for future writing.
The second is to enrich and improve their knowledge system and writing skills. Writing official documents involves a wide range of knowledge and skills, including policy theory, laws and regulations, industry knowledge, language expression, and so on.
In order to write high-quality official documents, it is necessary to have a solid knowledge base and proficient writing skills.
Therefore, you need to constantly learn new knowledge, master new skills, and constantly improve your overall quality and writing ability.
This can be achieved by reading relevant books, attending training sessions, communicating with peers, etc.
In short, official document writing is a job that requires long-term study, thinking, and practice. Only through continuous efforts and accumulation can we go further and further on the road of official document writing, and become more and more stable. I hope the above content can be helpful to you, so that you can take fewer detours and produce more excellent works on the road of official writing!