At present, medical institutions are facing problems such as expired drugs, recalls, empty shelves, misplaced products, and insufficient inventory. These problems lead to inefficient hospital consumables management, inadequate patient care, and distress for medical staff.
To cope with the pressures faced by healthcare systems around the world, healthcare organizations are desperately seeking new technologies to improve efficiency, reduce costs, save time, and improve patient safety. Radio Frequency Identification (RFID) technology offers new opportunities for the medical industry.
Recently, the medical consumables management solution of Scoo Information was successfully implemented in a hospital in Guangdong Province. The project solution adopts ultra-high frequency RFID automatic identification technology to number each or even each type of consumables, automatically scan and identify consumables information, track the use process of consumables, and connect with the background database, which can realize the precise positioning, intelligent access, automatic inventory, real-time monitoring and other functions of medical consumables. It can dynamically display the inventory, usage and out-of-stock information of consumables in real time, realize the lean management of consumables application, procurement, and procurement, and reduce the manpower input of the hospital. Medical staff do not need to distribute consumables one by one, making hospital consumables management more accurate and efficient.
A hospital in Guangdong Province is a large-scale comprehensive public hospital and an important regional medical center in Guangdong Province. According to the development plan of the hospital and the actual distribution needs of medical consumables, Sco Information cooperates with the hospital and his system to customize the medical consumables solution for the hospital, and puts the supporting equipment of Scoco Information into the hospital for installation and commissioning. When the medical consumables solution of Sco's information was settled in the hospital, it greatly improved the medical management efficiency and service level of the hospital, and promoted the refined management of the hospital.
In the context of deepening medical reform and vigorously promoting refined management in hospitals, how to ensure the safe and effective application of clinical medical consumables and truly save hospital expenditure has become one of the challenges faced by many hospital operations and management. After years of exploration, the company has formed a leading medical consumables management solution in the hospital, which is designed for a wide variety of common medical consumables, diverse materials, complex specifications and models, strong professionalism, and various problems in daily management, and through scene design and new technology empowerment, the RFID medical consumables management equipment of Scoco Information is connected with the hospital HIS system, so as to comprehensively optimize the hospital consumables management process and improve the level of hospital consumables information construction.
After the medical consumables management equipment was settled in a hospital in Guangdong Province, it not only helped the hospital solve the problems of easy loss of consumables, unsafe management of medical materials, low efficiency of medical staff, opaque management of hospital consumables, and high management costs in traditional consumables management, but also helped the hospital reduce costs and increase efficiency, and improve the information management level of medical consumables in hospitals. At the same time, the system strictly controls a series of links such as consumables storage, warehousing and use, accurately controls, and 100% traceable management of the flow direction, builds a complete closed-loop management of consumables in the hospital, avoids the risk of consumables use, protects the rights and interests of patients and hospitals, and improves medical quality.
1. Intelligent management plan for medical consumables warehouse
For the medical consumables warehouse management solution, the company uses the Internet of Things technology to identify and manage the consumables in the consumables warehouse, combined with radio frequency identification technology (RFID), sensing technology, data encryption technology, computer network technology, wireless communication technology, automatic control technology and other advanced technologies, the solution is applied to the RFID medical intelligent shelves, self-service settlement desks, RFID channel access control, RFID workstations, etc. It effectively improves the management efficiency of the hospital, reduces the procurement and inventory expenditure, and based on the combination of data collection and software inventory recording and requisition, it can check and calibrate the inventory status of consumables in the warehouse in real time. In this way, the hospital can keep track of the inventory situation at any time, avoid the shortage or waste of goods caused by inventory delays, and ensure the timely supply and quality assurance of goods.
1. Formal operation process for consumables
Each consumable has an RFID tag number. For the consumables placed on the RFID medical smart shelves, medical staff can check the location and quantity of the required consumables on the RFID medical smart shelves through the self-checkout terminal. Take out the required consumables from the RFID medical smart shelf, scan and identify the consumables information at the self-checkout counter, and complete the consumables retrieval process.
An RFID tag attached to each consumable is connected to a ceiling-mounted RFID access controller. When the consumables leave the consumables management warehouse, the RFID channel door will automatically read the collection information of the outbound consumables. It solves the problem of strict and accurate control of a series of links such as the entry and exit and use of consumables by the medical consumables management system, and the flow direction is 100% traceable. Construct a complete closed loop of consumables management in the hospital, avoid the risk of consumables use, protect the rights and interests of patients and hospitals, improve medical quality, help hospitals reduce costs and increase efficiency, and improve the information management level of hospital medical consumables.
2. Illegal operation of consumables
When the consumables leave the consumables management warehouse, the RFID channel access control will automatically identify that the consumables have not been used through the formal operation process, and implement alarm prompts, thus helping the hospital solve the problems of easy loss of consumables, unsafe management of medical supplies, opaque management of hospital consumables, and high management costs in the traditional consumables management.
2. RFID high-value consumables cabinet management scheme
1. Introduction to RFID high-value consumables management cabinet
The high-value consumables smart cabinet uses the Internet of Things technology to identify and manage the consumables, combined with advanced technologies such as radio frequency identification technology (RFID), sensing technology, data encryption technology, computer network technology, wireless communication technology, automatic control technology, etc., to carry out real-time dynamic tracking and information processing of the whole life cycle of high-value consumables from the primary library to the secondary library to clinical use. Through the automated intelligent management solution of Sco, the hospital can monitor the usage, inventory status and logistics of high-value consumables in real time, improve management efficiency and accuracy, ensure the rational use of high-value consumables, avoid waste and shortages, and provide unprecedented real-time and efficient monitoring and management services for high-value medical consumables in the hospital.
2. Functional features
1) Permission management.
Multiple login methods: face recognition, password recognition, fingerprint recognition, card swiping and other functions set personnel login permissions, and job information can be traced.
2) Smart access.
Using ultra-high frequency RFID technology, it can automatically identify high-value medical consumables with RFID tags, and automatically inventory when the door is closed.
3) Intelligent inventory.
Intelligent automatic real-time rapid batch scanning inventory, grasp the actual high-value consumables in the smart cabinet specifications, quantity, expiration date information.
4) Real-time monitoring.
Integrated high-definition camera, all-round monitoring, remote monitoring, temperature and humidity monitoring, real-time monitoring of consumables for each pick-and-place, illegal alarm event for video traceability; The abnormal event information system will automatically alarm and take care of the safety and stability of the operation.
5) Fast inventory speed.
RFID fast batch reading, a single scanning time within 3 seconds, reading accuracy of 999%。
6) Powerful management functions.
The application, procurement, acceptance, receipt, use, and scrapping process of each consumable can be recorded and queried in the background; After the consumables are collected or returned, the cabinet door is closed and automatically scanned and read, without manual scanning.
7）18.5-inch large touch screen.
Real-time dynamic display of consumables inventory, use and out-of-stock information, to achieve lean management of consumables application, procurement, and replenishment.
8) Easy to use.
The glass door design makes the consumables inventory intuitive, and the bottom pulley design makes it easy to move and use.
9) Free mix and match.
The main cabinet and auxiliary cabinet are configured separately, and multiple auxiliary cabinets are cascaded. The layer spacing and box spacing can be adjusted according to the size of the consumables package.
3. RFID high-value consumables management cabinet workflow
In the process of using consumables, for each link such as warehousing, warehousing, use, return, etc., the RFID tag on the consumables is automatically scanned by the high-value consumables cabinet of Sisco Information Medical Co., Ltd., and the product information, operation time, operator, and operation type of the high-value consumables represented by the RFID tag are uploaded to the background server and SPD system, and the background server and SPD system are recorded and stored.
Consumables process: medical staff log in by swiping cards, face recognition, etc. Open the door and take out the consumables directly Take out the door and close the door directly The smart cabinet identifies the consumables, and the data is automatically updated to the system background.
Consumables storage process: medical staff log in by swiping cards, face recognition, etc. Open the door and put the consumables directly Put the door away and close the door directly The smart cabinet identifies the consumables and automatically counts the data to the system background.
4. Applicable scenarios
The RFID high-value consumables cabinet is distributed in the consumables management of multiple departments including thoracic surgery, urology, urology, otolaryngology, gastrointestinal surgery, hepatobiliary surgery, stomatology, general surgery, burn department, pediatric surgery and other departments.
RFID high-value consumables cabinet solves the shortcomings of traditional human supervision methods, and provides new technical means for hospitals, regulatory departments and suppliers, which helps to ensure the safety of consumables, the reliability of circulation in the hospital, the safety of consumers, and the efficiency of circulation. Timely, reduce inventory, reduce the cost of human error, and improve management efficiency.
5. Specifications
Up to now, dozens of hospitals across the country have been using the medical consumables management program of Sco, and the operation is stable and reliable, through the process optimization of consumables management, comprehensively improve the intelligent and informatization level of consumables use records, inventory supervision, consumables and other links, and help hospitals realize the refinement, lean and standardized management of consumables.
Scoe Information will continue to be customer-centric, continue to iterate advanced technologies and solutions, help the intelligent upgrade of hospital management, and launch more intelligent management products and systems to meet the needs of hospitals for intelligent management of medical supplies in an all-round way. Facing the future, Scoo Information will continue to cooperate with all parties for a win-win situation, actively promote technology, product and model innovation, continuously improve the level of intelligent management of medical supplies, and help the comprehensive implementation of "smart management" in hospitals.