01 Industry background.
At present, many scientific research institutes are deeply aware of the importance of informatization construction for their internal management and long-term development, and have elevated this work to the level of strategic priority. They continue to deepen and optimize the process of informatization construction from organizational structure design, improvement of rules and regulations, information system research and development, system operation and maintenance management, etc. At present, the construction of basic information facilities and the security maintenance level of special and general information systems of most scientific research institutes have basically maintained the same level with the leading enterprises in domestic information construction.
02 Management challenges.
Although scientific research institutes have made some progress in informatization construction due to their industry characteristics, there are still some problems that cannot be ignored in the process of informatization due to their own particularity and multiple challenges. The specific performance is as follows:
Product delivery characteristics and assessment difficulty: The output of scientific research institutes is mostly intangible products, such as test data, experimental reports and research reports, etc., which is difficult to carry out intuitive and quantitative assessment and evaluation, which increases the complexity of scientific research results management and evaluation.
Lack of refinement in organizational structure and management: Some research institutes have problems such as strong rigidity, unclear job responsibilities, serious overlapping functions and obvious hierarchical control in the organizational structure, resulting in the inability to achieve refined management in business management and affecting the overall operational efficiency.
Imperfect human resource management system: the lack of a scientific and sound performance appraisal system makes it difficult for employees' work enthusiasm and innovation ability to be effectively mobilized, which is not conducive to the improvement of scientific research efficiency and the optimization of cost-effectiveness.
Problems of information integration and sharing: Affected by the distribution of stand-alone machines and closed systems by superiors, the information system integration capabilities of some scientific research institutes are weak, resulting in low internal information sharing and utilization, and limiting the ability of cross-departmental collaboration and collaborative innovation.
Resource allocation and talent training: Senior researchers often undertake too many projects, while the growth opportunities and project experience accumulation of young scientific research talents are relatively insufficient, and individualized, miniaturized and decentralized management methods may lead to unbalanced resource distribution and affect the development of overall scientific research strength.
Lack of standardization of scientific research fund management: The scientific research fund management system is not perfect, there may be an imbalance between budget formulation and final account implementation, and the degree of attention is high in the project establishment stage but the process management is relatively weak. At the same time, the connection between the financial management department and the scientific research department in the monitoring of the use of funds is not close enough, which may affect the transparency and effectiveness of the use of funds.
03 Solution.
In the face of the multi-dimensional challenges encountered in the informatization construction of scientific research institutes, Jiusi collaborative office solution is deeply involved in many key areas such as project management, contract management, knowledge asset management, financial management, task scheduling, comprehensive administrative services, personnel development and fixed asset management and control with its comprehensive functional module design. The program aims to empower scientific research institutes to improve the efficiency of collaborative office and ensure the scientificity, rationality and credibility of the informatization construction process, so as to achieve a double leap in the quality and efficiency of the application of the informatization system.
Specifically, through the refined project management and contract management mechanism, the resource allocation problems in the implementation of scientific research projects and the compliance problems of cooperation matters can be effectively solved. Build an intelligent knowledge management system to help the value evaluation, sharing and utilization of intangible products; Optimize the financial management process, strengthen the monitoring of the whole process from budget preparation to final account implementation, and improve the transparency and effectiveness of the use of scientific research funds; Promote internal collaboration and improve operational efficiency with task management and integrated administrative services; Improve the personnel management system to stimulate the enthusiasm and innovation ability of employees; and strengthen the full life cycle management of assets to balance resource allocation and support the overall growth of scientific research strength.
Through the verification of practical application cases, Jiusi collaborative office solution has achieved remarkable results in many well-known scientific research institutes such as the Chinese Academy of Social Sciences, China Academy of Building Research, China Institute of Radiation Protection, Chinese Academy of Agricultural Sciences, Beijing Institute of Geology of Nuclear Industry, Zhejiang Tsinghua Yangtze River Delta Research Institute, Boao Cancer Innovation Institute, Qingdao Marine Biomedical Research Institute and Chongqing International Institute of Immunology. The successful practice of these institutions fully proves the outstanding advantages of Jiusi collaborative office solution in solving the problem of informatization construction of scientific research institutes and improving the efficiency and quality of scientific research management.
In the future, Jiusi will continue to pay attention to and deeply study the changes in the needs of scientific research institutes, continuously innovate and improve products and services, empower scientific research with scientific and technological strength, and help China's scientific research institutions to make greater breakthroughs and achievements in global competition.
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