Why should companies do a good job in asset management?

Mondo Workplace Updated on 2024-02-01

IDC, a well-known international data company, has conducted a survey on a number of multinational companies in the world's Fortune 500 and Chinese local enterprises.

The results show that a complete set of asset management solutions can help enterprises to:

Reduce audit costs by 75%;45% reduction in equipment "missing";40% reduction in spare parts inventory;Eliminate 99 per cent of asset write-offs;Increase asset utilization by 30%.

It can be seen that it is very important for enterprises to strengthen asset management and establish an asset management system.

For the use, supervision, change, replacement, maintenance, loss, inventory, cleaning and other links of physical objects, if the connection and constraints between the asset management department, the financial department and the asset use department are not clear, it is very easy to have asset management chaos - the documents are not delivered in time, resulting in the inconsistency of the ledger between the physical management department and the financial departmentBlame each other between departments. In order to avoid such problems, enterprises must strengthen asset management, clarify the division of labor between departments and employees, ensure that responsibilities are in place, ensure that asset management is not disjointed, and ensure that asset accounts, cards, and things correspond one-to-one.

Over time, the assets of the business will inevitably increase. Compared with small and medium-sized enterprises, multi-level, multi-level, and cross-regional industry and group users will face much more complex problems in asset management. For example, in terms of assets, some assets are purchased by the group company, some are purchased by subordinate secondary units, and some are transferred by the group company, and the situation is not the same. Especially for the assets involved in new projects, it is necessary for the financial department to maintain sufficient communication with the physical management department in the early stage. Once the communication between the subordinate and subordinate units and departments is insufficient, it will cause the asset ledger to be inaccurate. The strict implementation of asset management and centralized and unified management of assets can prevent the occurrence of the above problems.

Asset handover is important in asset management. If there is a change in the person in charge of asset management, the contact personnel of the finance department, and the asset user, and the management personnel do not follow up on the latest situation at the same time due to the time-consuming and laborious manual management, the subsequent receiver will not be able to quickly understand the true status of the asset. In view of this situation, a standardized asset management system is particularly important: in the asset management system, every data can be easily and quickly imported and passed on well - assets will not be "sleeping" or "missing" for no reason due to handover.

A sound asset management system can not only avoid employees from lacking a sense of responsibility in asset management, not caring for assets, or even damaging assets, but also prevent the occurrence of asset loss, repeated purchase, and inventory occupation. In addition, from the purchase, use to liquidation of an asset, it is generally necessary to go through a standardized link before it will officially withdraw from the stage of enterprise production and operation. However, some departments or personnel neglect the clean-up and scrapping links, resulting in a waste of assets. In fact, even if the asset is scrapped, it can bring a certain amount of residual value income.

To sum up, strengthening asset management and managing and making good use of every asset of the enterprise is to help enterprises open source and reduce expenditure and create benefits. However, asset management involves many links, and it is difficult to adapt to the new situation of operation and management by relying on the traditional manual management model - efficiency cannot keep up, and quality is difficult to guarantee. With a simple and efficient asset management system, you can achieve comprehensive and integrated management of assets.

The asset management system of Meiluo Technology realizes the tracking and management of the whole life cycle of assets, and realizes the process control of the management processes of assets such as procurement, warehousing, delivery, allocation, borrowing, and scrapping, so that the data and business processes involved in the approval can be quickly and automatically transferred, so that the process application content and approval results are automatically linked to the asset information database, and the number and status of assets are automatically updated.

The system can also provide on-demand services, through the integration of advanced mobile technology, Internet of Things technology, and barcode technology to help enterprises reduce management steps, achieve rapid automated process approval, and improve management efficiency.

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