A fact sheet is a written document used to explain a situation to another person or organization, usually to explain the background, process, and outcome of the matter, so that the other person or organization can better understand the situation. The fact sheet has the following features:
1. Objectivity.
The fact sheet must objectively reflect the true situation of the matter, and cannot exaggerate or minimize the facts, let alone distort the facts. Objectivity is the core requirement of the fact sheet and the basic principle of writing the fact sheet.
2. Accuracy.
The information in the fact sheet must be accurate and free of any ambiguity or ambiguity. Information such as data, dates, etc., must be verified to ensure accuracy.
3. Integrity.
The fact sheet must reflect all aspects of the matter in a comprehensive and complete manner, without leaving out any important information. At the same time, it is necessary to explain in detail what happened and what happened, so that the reader can fully understand the situation.
Fourth, organized.
The fact sheet must be well-organized and hierarchical, so that the reader can quickly understand what is going on and the main points. When writing a fact sheet, it should be organized in a certain logical order so that the structure of the entire manual is compact and reasonable.
5. Normativeness.
The fact sheet must meet certain specifications and formatting requirements, such as the title, date, body text, etc., should be written in accordance with the prescribed format. Normative requirements can make the fact sheet more formal and professional.
Below is a sample "Project Extension Fact Sheet":
Project Name] Extension Fact Sheet.
Date: xx/xx/xxxx.
Dear [Recipient's Name Affiliation]:
The completion time for [Project Name] will be extended to [New Completion Time]. Here we explain the circumstances and why.
1. Project Overview.
Briefly describe the background, purpose, and content of the project].
2. Reasons for the postponement.
1.[Reason 1: e.g., personnel adjustments, technical difficulties, etc.].
2.[Reason 2: For example, **business problems, material procurement delays, etc.]]
3.[Reason 3: e.g., force majeure factors, policy changes, etc.].
3. Scope of impact and countermeasures.
1.[Scope of impact: e.g., impact on project objectives, impact on customers, etc.].
2.[Response: e.g., strengthening staff training, adjusting work plans, etc.].
4. Preventive and corrective measures.
1.[Preventive measures: e.g., strengthening preliminary preparations, improving risk response strategies, etc.].
2.[Corrective actions: e.g., strengthening project progress monitoring, timely adjustment of resources, etc.].
5. Apologies and Undertakings.
We apologize for any inconvenience this postponement may cause. We will do our best to ensure that the project is successfully completed within the new completion time frame and provide you with excellent service. If you have any questions or need further communication, please do not hesitate to contact us. Thank you again for your trust and support!
Sincerely. Salute!
Company name].
Signature] (Project Manager) Date: [Project Manager Date].