Electronic seals have become an important support for the digital development of the whole society, and as more and more organizations begin to frequently produce and use electronic seals, standardizing and strengthening the management of electronic seals has also become a top priority.
Previously, the General Office of ** issued the "Opinions on Relying on the National Integrated Government Service Platform to Establish a Normalized Working Mechanism for Improving the Efficiency of Government Services", which was highlighted in the articlePromote the formulation of measures for the management of electronic sealsstandardize the process of issuance, management and use of electronic seals, and better play the role of public support such as electronic seals.
In recent years, more than 20 provinces and cities across the country, including Guangdong, Sichuan, Hainan, Shaanxi, Liaoning, Qinghai, Inner Mongolia and Shanghai, have issued the "Measures for the Management of Electronic Seals" to implement the detailed rules for the production, issuance, inquiry, change, cancellation, use and management of seals, and guide enterprises and institutions to use electronic seals in compliance and safety.
Many provinces and cities across the country have implemented documents and strengthened seal management
Shanghai Municipal - **General Office.
October 29, 2018: Interim Measures for the Administration of Electronic Seals in Shanghai
Inner Mongolia Autonomous Region - ** General Office.
October 30, 2018: "Inner Mongolia Autonomous Region ** System Unified Electronic Seal Management Measures (Trial)".
Beijing Municipal Public Security Bureau.
April 19, 2019: "Opinions on the Management of Electronic Seals".
Autonomous Region - General Office.
October 7, 2019: Interim Measures for the Administration of Electronic Seals in the Autonomous Region
Shaanxi Province - Xi'an City People**.
February 3, 2019: "Interim Measures for the Administration of Electronic Seals in Xi'an".
Tianjin Municipal Public Security Bureau.
December 25, 2019: Interim Measures for the Administration of Electronic Seals in Tianjin
Liaoning Province - ** General Office.
October 22, 2020: Implementation Measures for the Management of Electronic Seals of the Integrated Government Service Platform of Liaoning Province (Trial).
Shenzhen - Market Supervision and Administration Bureau.
January 8, 2021: Interim Measures for the Administration of Electronic Seals of Commercial Entities in Shenzhen
Hainan Province - General Office of the Provincial Party Committee **General Office.
May 14, 2021: "Hainan Provincial Administrative Measures for the Application of Electronic Seals (Trial)".
Qinghai Province - ** General Office.
August 23, 2021: "Interim Measures for the Administration of Electronic Seals in Qinghai Province".
Jiangxi Provincial General Office.
August 24, 2021: "Interim Measures for the Administration of Electronic Seals in Jiangxi Province".
Shandong Province - Linyi Municipal Public Security Bureau, Big Data Bureau and other departments.
September 30, 2021: "Interim Measures for the Management of Electronic Seals in Linyi City".
Shaanxi Province - ** General Office.
December 16, 2021: "Shaanxi Provincial Government Electronic Seal Management Measures (Trial)".
Anhui Province - Fuyang City Public Security Bureau *** and other departments; Lu'an City**.
November 18, 2021: "Interim Measures for the Management of Electronic Seals in Fuyang City".
May 12, 2022: Interim Measures for the Management of Electronic Seals in Lu'an City
Sichuan Province - ** General Office.
April 8, 2022: Interim Measures for the Management of Electronic Seals of the Sichuan Provincial Integrated Government Service Platform
Guangdong Province - Provincial People**.
April 25, 2022: Interim Measures for the Administration of Electronic Seals in Guangdong Province
Guangxi Zhuang Autonomous Region-Autonomous Region Big Data Development Bureau.
2022-05-27: Notice on Printing and Distributing the Administrative Measures for Electronic Seals of Enterprises in Guangxi Zhuang Autonomous Region (Trial).
Jiangsu Province - Suqian Municipal People's ** General Office.
August 4, 2022: "Interim Measures for the Administration of Electronic Seals in Suqian City".
Heilongjiang Province - ** General Office.
August 25, 2022: "Heilongjiang Provincial Integrated Government Service Platform Electronic Seal Management Measures (Trial)".
At present, under the promotion of national policies, the national and even provincial unified electronic seal service platform has been gradually established, the completion of system docking, the realization of electronic signature mutual trust and mutual recognition is being carried out in an orderly manner, and the electronic seal will enter the era of comprehensive and unified application.
How to strengthen the management of seals, implement the seal management system, and prevent "theft and indiscriminate use of seals" in the process of using electronic seals; The risk of forging seals, signing on behalf of others, using seals without approval and authorization, blank seals, and personal seals has become an inevitable trend for the further promotion and use of electronic signatures.
Integrated platform for electronic signature and printing control
Integrate multiple functional sectors such as "process, authority, audit analysis and risk early warning", and provide digital "management seal", "seal" and "control seal" services for ** organs and medium and large organizations, so that the whole process of seal production, change, use, destruction and other operations conform to the seal management system, so that the business seal is more standardized.
How to help you implement the seal management system?
Make the whole process of seal operation compliant and controllable
Pipe seal
Seal Management Requirements:
Strengthen the management of the whole process of electronic seals. Specific requirements are put forward for the application, review, production, storage, verification, use, custody, and cancellation of electronic seals.
When making electronic seals, the electronic seal service organization shall review the authenticity of the applicant's relevant application materials.
In accordance with the principle of "who uses, who manages", the holder of electronic seals shall establish and improve the management system for the use of electronic seals, designate special personnel to properly keep electronic seals, clarify the process of using electronic seals, and strictly manage the approval of seals, records of seal use, and personnel changes to ensure the safety of seals.
It can help the first government agencies and enterprises and institutions to organize and build oneUnified digital seal libraryWhether it is the seal of a subordinate unit, a branch or a department, it can be automatically collected and unified and a platformFull lifecycle management
Support the configuration of seal administrators and users, and clear records of seal type, affiliation, and use status to prevent the risk of misuse and theft caused by "decentralized management and manual supervision of seals".Let each seal be used in accordance with the management system and compliance.
Combined with the electronic process system, it can provide organizations with seal life cycle management services, so that all seal "production, change, use, inquiry, transfer, destruction, etc." operations are authorized by the process of approval, support the transfer of seal authority, and ensure compliance with the seal management system.
Seal makingAt the same time, all branches and subordinate units must apply for seals through the process, and at the same time, they will cooperate with authoritative CA institutions to integrate face recognition technology to automatically identify the identity of seal applicants, support the shape of the seal, and realize the "same chapter and same model" of electronic seal and physical seal.
Seal changesIf there is a change in the company name or legal person, you can directly submit the change process, and the seal information can be updated synchronously after approval, so as to prevent the risks caused by changing the seal without permission or changing it in a timely manner.
Seal destruction: The seal that is no longer used can be destroyed at any time through the process, and the system automatically marks the status of the seal as invalid, once the invalidation is successful, the seal can no longer be used, so as to prevent the risk caused by the discarded seal ** in time.
Permission handoverAfter the employee is transferred and resigned, the system can hand over the to-do documents, historical processed documents and seal permissions to other employees with one click, and the handover process is recorded.
With a seal
Seal Management Requirements:
The approval process for the use of the electronic official seal shall be consistent with that of the physical seal, and the seal can only be signed after approval and consent.
The electronic job seal shall be signed by the holder within the scope of his business authorization, in accordance with the provisions on the affixing of his physical seal or the processing process of handwritten signature.
The electronic signature and seal control platform can "authorize" the use of the seal according to the organization's seal management system and authority requirements, and who can use it, who approves it, and what process can be automatically matched, so that the signature of various businesses can be standardized and compliant.
· Determine who can use the seal through the "Stamp Use Rights Assignment".
In the seal control system, each seal has the right to use the control, and the seal can only be used after being authorized to ensure that the seal is used safely within a controllable range.
· Combined with the seal use process, determine the scope of use and approval procedures
You can configure the seal process according to the specific needs of various businesses such as personnel, procurement, and sales, bind the seal to the process, designate approvers and signatories, and lock the scope of seal use and approval procedures.
Control seals
In order to facilitate you to understand the compliance of the management and use of seals, we can provide you with 7*24 hours of seal monitoring services, realize early warning reminders of abnormal situations such as seal authority changes, and automatic notification of key operations such as the production and use of seals.
· Real-time notification of key operations:
In the case of a new seal, change of permissions, use of seals, viewing of documents, or triggering an abnormal seal warning, the system will "SMS" the seal administrator or legal person as soon as possible, and the violation will be intervened and resolved in real time.
· Automatic warning reminder of abnormal situation:
You can preset early warning conditions according to management needs, and when there are abnormal situations such as "mutual exclusion of seal permissions", "overlapping administrators", "resignation of seal administrators or users", the system helps to automatically identify and mark emergency procedures for early warning, and at the same time notify the processor through SMS, email and other messages, and monitor seals 24/7 to prevent illegal risk operations in a timely manner.
Summary
The contract lock electronic signature and seal control platform has obtained a variety of qualification certificates such as "commercial cryptography product certification certificate, CMMI3, information system security level protection ** filing certificate, etc.", which can provide organizations with safe and controllable products and services that meet the requirements of national laws and regulations.
With the help of processes, permissions, identity authentication, evidence records and other functions to help organizations implement the seal management system, ensure that the electronic seal is legal and effective, the operation is compliant, controllable, and traceable, and help the organization promote the use of electronic signatures under the premise of security and compliance.