Official documents are an important tool for internal and external communication, decision-making communication, law implementation and public service, and its quality is directly related to the efficiency of government affairs and governance capabilities.
The basic requirements for official document writing
As an official document, Kumon needs to be concise in content, prominent in theme, clear in point of view, rigorous in structure, accurate in expression, concise in writing, correct in language, and standardized in format. For example, when the first government agencies and units issue official documents, clearly elaborate policy requirements and measures, which will help grassroots units at all levels to accurately grasp the policy orientation and then better implement it. Second, the unified format and language norms are conducive to promoting communication and collaboration between organs and units.
Challenges and difficulties in official document writing
Sick sentences, inappropriate words, etc.
Spelling mistakes, grammatical mistakes, or misuse of words are common when writing official documents. These errors may lead to inaccurate information transmission, which in turn affects the authority and validity of official documents. For official documents involving laws, regulations, policies and regulations, it is important for the writers to ensure that the relevant content is familiar and used correctly.
**: Xinhua Daily Telegraph***
2.Formatting specification issues.
Official documents have their own specific formatting requirements, including titles, inscriptions, body and attachments, etc., which must be strictly followed. Any deviation may result in the document being returned or negatively impacted.
3.The issue of timeliness in case of emergency.
In emergency situations, the time to draft official documents is very limited, and it becomes more difficult to maintain the quality and accuracy of official documents. Because time is tight, it's easy to miss important content or make mistakes.
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In order to prevent problems in official documents, in addition to strictly implementing the rules and regulations for handling official documents and strengthening the training of relevant personnel, advanced technologies such as AI can also be used to improve the quality of official document writing and the efficiency of review and circulation.
Based on this scenario, Mido Proofreading has launched the "Kumon Guard" function. It checks for grammatical errors, typos, punctuation and other issues through intelligent algorithms, while also assisting government users with document layout. For official documents with a very low error tolerance rate, the new function of Mido Proofreading undoubtedly puts a "safety lock" on official documents and other documents.
"Kumon Guard" follows the "Official Document Format of Party and Government Organs" (National Standard: GB T 9704-2012) for strict quantification and positioning, and is mainly used for official document content editing, official document content proofreading, and official document content generation.
The "Kumon Guard" function in Mido Proofreading
In the "Function Center" of Mido Proofreading, find "Kumon Guard" to experience this Kumon auxiliary tool. Users can edit and proofread the official document through "Create Document" or "Upload Document". Mido Proofreading supports users to directly edit the "header", "main body" and "imprint" of the official document.
Let's take a closer look at how to use Kumon Guard to write official documents efficiently.
Editing of official documents
Header section edited.
The header part of the document is the key, which is located above the red divider line on the front page, which is directly related to the formality and standardization of the official document. By using Mido Proofreader, you can typeset and proofread in strict accordance with the requirements of the header, which can effectively ensure the format specification of the header.
2.Body section editing.
The main body of an official document is its core content, which usually includes the title, the main sending organ, the main text, the description of the attachments, the signature of the issuing authority, the date of writing, and the notes. Users can edit the content one by one in the "Main Editing Area" according to their writing needs. For the matters, requirements, measures, etc. in the official document, it can be written in the form of subheadings, so that the content of the article is clear and easy to read.
3.Imprint section edited.
The imprint part of the official document mainly includes information such as the copy unit, the issuing unit and the date of issuance, which is an important part of the official document format, which is located at the back of the official document and has specific format requirements.
Proofreading of official documents
After the official document is written, Mido Proofreading will also automatically check for grammar, typos, punctuation and other errors to ensure the accuracy of the official document. Users can further improve the official document according to the modification suggestions given by the system.
Export of official document content
Finally, users can export the document in Word format, save it locally, or send it to the relevant people.
The "Kumon Guard" function of Mido Proofreading provides one-stop official document writing and proofreading services for ** agencies, enterprises and institutions. Through the intelligent review function, it helps the processing of official documents to be more efficient and standardized, and helps intelligent office. In the future development, Mido Proofreading will continue to work hard to provide users with better and more convenient official document auxiliary services.