Bid evaluation confidentiality agreement requirementsAccording to the "Bidding Law of the People's Republic of China", in the bidding activities, whether it is the bidding documents or the bidding documents, they need to be kept confidential and cannot be illegally leaked to the outside world. In addition to the representative of the purchaser and the organizer of the bid evaluation site, the personnel who have nothing to do with the bid evaluation work are not allowed to enter the bid evaluation site. The relevant personnel shall be responsible for maintaining the confidentiality of the bid evaluation situation and the state secrets and commercial secrets learned in the process of bid evaluation". Purchasers and procurement agencies shall take strict confidentiality measures to ensure that bid evaluation activities are carried out under safe conditions.
Requirements for the bid evaluation site
It is necessary to meet the security and confidentiality conditions of the bid evaluation room. There should be special security and confidentiality personnel responsible for the safekeeping, sending and receiving of materials, and the environment in the venue should be subject to confidentiality technical inspections, and the behavior with objective conditions for leaking secrets such as taking photos, videos, and recordings should be eliminated. It is strictly forbidden to use unsafe devices such as wireless Bluetooth wifi, and it is strictly forbidden to bring in notebooks with wireless network card functions. It is strictly forbidden to use mobile phones in the venue, mobile phone shielding cabinets should be set up outside the venue, and mobile phone signal jamming blockers should be installed in the venue. The bid evaluation conference room has independent computer, copying, fax equipment, if it is necessary to set up a network environment to take information security protection measures, the network should be physically isolated, and it is forbidden to connect to the external network. At the same time, avoid renting meeting rooms in public places such as hotels and conference centers to avoid leaking secrets.
Requirements of the bid evaluation organization
In addition to the expert members of the bid evaluation committee, the purchaser participating in the bid evaluation and the on-site organizer of the bid evaluation, irrelevant personnel are strictly prohibited from entering the venue. There should be confidentiality warning signs outside the venue, such as the words "bid evaluation meeting, unrelated personnel are strictly prohibited from entering". In the course of the meeting, the minutes of the meeting should be strictly done, especially when the bidder bids, the bidding requirements of the bid evaluation committee and the bidder's bidding reply must be carried out in writing. If the scheme bidding project needs to be explained by the bidder's representative on the bidding content, the bidder shall be required to record the video and audio disc on the spot, and the bidder is strictly prohibited from meeting privately with the expert members of the bid evaluation committee in any form to prevent unfair black-box operation.
Precautions for confidentiality of bid evaluationThe informed personnel involved in the bid evaluation site shall have strict confidentiality responsibilities for the evaluation of the bid and conclusions, and the state secrets and commercial secrets learned during the bid evaluation process, and shall sign the confidentiality responsibility letter to fulfill the confidentiality commitment.
Confidentiality of the content of the bid evaluation
Before the bid evaluation is announced, the special person designated by the bid evaluation committee shall be responsible for the collection and inspection of the meeting minutes, evaluation materials, documents, inspection and filing, and the computer used in the bid evaluation meeting shall take confidentiality measures to collect the content and clear the content of the computer bid evaluation, and the relevant information shall be safely stored in the safe or password security cabinet, and it is strictly forbidden for anyone other than the bid evaluation committee to view. The content of the bid evaluation is strictly confidential, including the time of the bid evaluation, the place of the bid evaluation, the participants in the bid evaluation, the progress of the bid evaluation, the problems in the bid evaluation, the problems discussed by the evaluation experts, the evaluation opinions and scores of the evaluation experts on the specific bid, the rejection of the bid, the ranking of bidders, the list of winning candidates, the bid evaluation report, etc. After the bid evaluation results are announced, the bids shall be returned to the bidders or completely destroyed to prevent leakage.
Confidentiality of state secrets in bid evaluation
According to the regulations, projects involving state secrets should not be procured by means of bidding. However, although some procurement projects have not been identified as classified projects, the content of the bidding documents and the inspection site of some of them involve sensitive information or are not suitable for disclosure, or some of them are state secrets. For this type of project, the purchaser should try its best to process the relevant information to the extent that it can be disclosed. The purchaser may also put forward requirements for the bidder's confidentiality qualifications and require the bidder to sign a confidentiality commitment. In the bidding organization, appropriate measures shall be taken to manage sensitive information, and bidders shall not copy, retain and record the content of the bidding documents.
Confidentiality of trade secrets in bid evaluation
The patented technology, design, solution, etc. contained in the bidding documents provided by the bidder, regardless of whether the applicant applies for a patent or not, belong to the bidder's independent intellectual property rights and shall be protected by law. The bidder's bidding, financial statements, performance and other business information are also commercial secrets, and the purchaser and the members of the bid evaluation committee shall have a confidentiality obligation and shall not disclose it to the outside world.
As an important part of the bidding process, how to protect the safety of the bidding documents and the bottom of the bid in the bid evaluation process is a challenge for enterprises. By formulating a scientific and reasonable confidentiality system, using information encryption technology, backing up and restoring data, strengthening process security management and personnel safety management, we can effectively improve the security guarantee ability of the bidding documents, so that enterprises can successfully complete the bidding process and win business cooperation opportunities. Article**: Network Collation.
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