In a chain pharmacy franchise brand, it is a complex task for the headquarters to operate and manage the franchise stores of multiple independent legal entities in a unified manner. One of the key issues is how to achieve unified collection at the headquarters and distribute the funds to each store after deducting the service fee before settlement. In order to improve operational efficiency, the introduction of a sub-accounting system is a viable solution.
First, the basic principle of the account distribution system
The ledger system is a solution for the settlement and distribution of funds. It automates the collection and settlement process by unifying the collection of payments from the head office into a single account and distributing the funds to the accounts of each member store according to pre-set rules. Split systems are often integrated with common payment channels such as WeChat Pay and Alipay Pay to ensure the security and traceability of funds.
Second, the advantages and functions of the account distribution system
There are several main advantages and features that can be brought with the introduction of a sub-accounting system:
Efficiency improvement: The sub-accounting system can automate the collection and settlement process, reduce the complexity and error rate of manual operations, and greatly improve operational efficiency.
Unified collection: The sub-account system can unify the collection of the headquarters into one account, whether it is through WeChat payment or Alipay payment, which can facilitate the management and monitoring of the capital flow of the headquarters.
Fund allocation: The sub-account system can allocate funds to the accounts of each franchise store according to a certain proportion or a fixed amount according to the rules set in advance. In this way, the headquarters can make a reasonable allocation of funds according to the operating performance of the franchise stores and create a level playing field.
Service fee deduction: The sub-accounting system can automatically deduct the service fee before the fund is settled, avoiding the cumbersome manual calculation process. At the same time, the headquarters can set different service fee ratios according to needs, and flexibly adjust them according to the scale and actual situation of the franchise store.
3. How to access the sub-account system
There are several steps required to access the sub-accounting system:
Choose the right account distribution system: The specific choice of which account distribution system needs to be evaluated and compared according to the actual needs of the brand. You can consider the technical support, security, stability, flexibility and other factors of the company, and it is recommended to choose a good brand reputation, such as mallbook.
Access to payment channels: Cooperate with the first provider of the account sharing system to connect common payment channels such as WeChat payment and Alipay payment to the account distribution system. This allows for the safe collection and settlement of funds.
Set account sharing rules: Set reasonable account sharing rules based on factors such as the number, size, and business model of franchise stores. The proportion of capital allocation can be determined according to the proportion of sales or profits of the franchise store, and a fixed amount can also be set as the amount of account sharing.
Conduct system testing and training: Conducting system testing and training is an essential step before introducing a sub-accounting system. Ensure the stability and compatibility of the system, and train the staff of the headquarters and franchise stores to be familiar with the operation and use of the system.
Access to the account sharing system can effectively improve the operational efficiency of chain pharmacy franchise brands. By realizing the unified collection and automatic account distribution of the headquarters, the complexity and error rate of manual operation can be reduced, and the efficiency and accuracy of fund management can be improved. Mallbook currently serves more than 5,000+ chain customers, including Neptunus Group (pharmaceutical chain), Qumei Home Furnishing (home furnishing), Marubeni (daily chemical products) and other well-known enterprises.