Hi, everyone, this is a treasure girl who is constantly Xi to AI. Towards the end of the year, it is time to write a work summary and formulate an annual work plan for the next year.
But Baomei found that many purchasers have a lot of ideas when they do things in their daily lives, but when it comes to writing a summary plan, their brains are empty, and all they can think of are fixed frameworks and fixed words. In fact, the root cause is that:I don't have an idea, I don't know where to start.
Today, Bao Mei will take you to experience the joy of AI writing, we can generate relevant content by issuing instructions, and the purchaser only needs to edit, adjust, polish, and correct, at least it can be savedof writing time.
Excellent purchasers have begun to learn to use AI writing tools to handle work reportsBao Mei tips:There are a lot of AI writing tools online, this article only takes iFLYTEK Xinghuo, Volcano Writing, Wenxin Yiyan as an example, friends, you can choose the right AI tool by yourself AI is a machine, it can replace simple and repetitive mechanical work, through model training and database analysis, to obtain the best answer, but AI will not provide all the content, because AI cannot replace human thinking, can not replace our perception of work.
Therefore, before using AI to help you get a summary, you need to sort out your own work content.
Generally speaking, the core of the annual work summary is:Make 2 things clearFirst, how is the work done this year, showing the results of the work, including whether the goal has been completed, what problems have been solved, what role has been played, what value has been created, what changes have occurred, etc., note that what needs to be reflected here is the achievements, not the flow account, not the detailed process of your work or the specific details of the work;
The second is what do you plan to do better next year?For example, what are the main tasks, work priorities, expected goals, etc. in the future
AI tools: After reading iFLYTEK Xinghuo, do you have some ideas, and the essence of the summary report isReport upwardsWe must pay attention to the clear structure, clear logic, and beautiful layout, so as to leave a good impression on the leader.
Next, let's refine the framework, and the key to making the report stand out is thisQuantifiable data, you can make the AI listQuantifiable metrics, and then conduct a comprehensive combing and statistics of key work data for procurement, such as:
AI tool: iFLYTEK Xinghuo.
These indicators can provide us with detailed feedback on our procurement efforts, which can be displayed in the form of text, data, charts, etc., for easy reading and understanding.
Through performance quantification, leaders can see more intuitive results, especially by using some line charts, pie charts and other forms to express.
Expenditure treasure BI visual analysis reference.
Summarize the key data of procurement and display it, although it can reflect the meticulousness of your work and be clear about what key data you need to pay attention to in your work, but if there is no analysis and association, no matter how good the data report is, it is only data. You also need to see the advantages in, the disadvantages, the differences, and the improvement through data analysis, such as:
AI tools: iFLYTEK Xinghuo The above is just an example, you can analyze the existing problems of procurement through the situation of the enterprise in combination with the specific situation.
In addition, you need:Jump out of the data to see the goal,i.e. what are you analyzing this data for?Is it to reduce costs?Or is it to optimize the management of the first business?Or is it for category management?Or improve delivery efficiencyFor example, your work summary mentions "inventory turnover", what is its purpose?Is it to reduce costs?Or is it to improve the company's ability to receive orders?
If it is to improve the ability to receive orders, the analysis dimensions involved in the "inventory turnover rate" should revolve around: long-term material planning ability, short-term stock planning ability, plan management ability, demand ability, outsourcing inventory control ability, etc. To sum up, the formula for this data association is:
Work Objectives Key Metrics Breakdown Influencing Factors Develop an action planWith data support, result-oriented data analysis is the data analysis that can truly produce performance and is truly linked to the company's goals, so that work summary is no longer a mere formality.
Finally, with regard to the work plan and expected objectives,Work meterPlanning is not to "express determination" or "formalize the concept", but to grasp the "core" and implement it in a planned way.
Generally speaking, the main objectives of the purchasing department are as follows: · Reduce procurement costs.
Ensure quality and continuity · Business management.
Coordinate the relationship between various departments· Optimize the procurement management process.
Enhance the professionalism and sense of responsibility of team members.
Procurement Information CollaborationYou can try to let AI help you plan your work plan, such as:
AI**: Wenxin Yiyan.
Isn't it much faster than summarizing it yourself?
Of course, you may feel that these are too written and not like written by yourself, but you can also choose to refer only to its outline, and then organize the specific content according to your actual work, such as:
AI tool: iFLYTEK Xinghuo.
Compared with the traditional manual thinking mode, AI has the advantages of high efficiency, comprehensive dimensions, and low cost, in addition, we have summarized some details of the procurement summary writing for your reference.
1. The structure should be clear and the conclusion should be clear
When leaders look at the work summary, it is generally Xi to look at the framework first to understand the general content, and then look at the detailed content item by item. In the work report, the leaders are concerned about nothing more than two points:Either open source or throttle;Directly linking the analysis conclusions to the problems that the leader cares about can allow the leader to quickly grasp the key points and highlights, and clearly see your strengths and weaknesses.
2. Quantify performance and increase data analysis
For example, the data should be listed for each of the procurement indicators mentioned above, so that it is easier to show performance.
The core of the procurement timeliness, claim completion rate, etc., cost control is also particularly important, which can directly list how much procurement costs have been saved for the enterprise through some procurement management measures. Try to use chart tools to compare and analyze, so that some key points will be displayed at a glance.
It should be noted that if you have set annual goals or OKRs, then you should base yourself on facts, use more numbers, try to be objective and rational, don't say some false and empty words, and pay special attention not to shirk responsibility. If you don't report frankly, the leader may think that you are a person who does not know how to reflect and avoid the important and trivial.
3. Highlight important projects and show key achievements
For example, how much procurement costs have been saved for the company this year are all things that can be highlighted. In addition, there are also such as replacing new first-class merchants, re-bidding, and screening of first-class merchants, how much the quality has improved, and the failure rate has been greatly reduced. In addition to cost savings or quality improvement in routine work, there are also new large-scale projects, which are also worth special mentioning, such as the procurement of new production equipment, including equipment bidding, acceptance, etc.
4. Deficiencies, focusing on improvement measures
In this year's work, there must be deficiencies, these can be explained according to the facts, no need to avoid the important and light, the summary is to find out the shortcomings, and then improve, focusing on the cause analysis and improvement measures. For the existing problems, constantly standardize the procurement management system and procedures, and standardize the process in accordance with the process.
When proposing improvement measures, on the one hand, the existing procurement management system is used, and on the other hand, some systems, such as the procurement management process in the quality management system, to standardize the company's internal procurement procedures. A taboo is no matter how big or small, and it is written as a running account. Some people write a work summary with a detailed list of "all" work done in the past year, and write a summary into a running account.
Second, avoid always exaggerating achievements and avoiding problems. Some people deliberately exaggerate their achievements, and deliberately avoid some questions, either avoiding them or passing them aside, and the article summary becomes an article about themselves.
Three taboos are too modest and narrow the grades. There are also some people when writing work summaries, always feel that they should praise more leaders, less praise their own people, obviously their own work achievements should also be said to be leaders, to the leader to wear a high hat, to themselves are too modest, deliberately reduce their own achievements, this behavior instead gives people a sense of dishonesty, sycophancy. The four taboos are only a simple list, not a summary of thinking. To simply list some work achievements, without systematically summarizing them, and without thinking about oneself, and treating oneself as a simple machine without one's own thoughts, such a work summary is actually a dead text without spirituality.
The five taboos are always full of bells and whistles, and the content is empty. "The topic is attractive, the format is moving, and the content is disgusting", focusing on form rather than facts, form over content, this kind of summary has no practical significance. The work summary is not only a review of this year's work, but also a preparation for next year's work, which is worthy of our investment of enough time and energy to complete it seriously.
The real moving work summary does not rely on exquisite charts, but on inner thinking, the key is to look at the content and essence, beautiful icons and flying style, can only be icing on the cake.
In addition to logical clarity, one of the tips that need to be paid attention to is to quantify your own performance, let your achievements be seen, and summarize the deficiencies, and there are detailed rules for improvement, which is a complete work summary.
Finally, I would like to present you with an AI writing tool navigation, and I wish you all a smooth year-end summary report and a promotion and salary increase!If you need it, copy it**, and the browser can be opened: