Course Background:
Many people think that word is a very simple tool, and it seems that if you can type, you can say that you can use word. But when you really deal with work matters, you will find that Word is used very frequently, such as the following usage scenarios:
Write a cover letter using word.
Print out the company's holiday notice and post it at the door.
Print a sign-in sheet at a company meeting.
Drafting a contract with the client.
Use word to create a product manual with a large number of pages.
At this time, we will find that it is not so simple when using Word, and we often can't achieve the desired effect because of unskilled operation, and we will waste a long time processing documents. In fact, the goal of professionals using word is to solve practical problems at work, so as to make their career better. Therefore, the course "Efficient Office in the Workplace: Word Typesetting Skills Must Be Learned" will start from actual cases to solve the common problems encountered in word typesetting in daily work, and introduce practical typesetting methods and skills, so that students can learn and use them immediately, and have strong practicability.
Course Benefits::
Improve the quality of word typesetting and improve the efficiency of typesetting;
Improve your advanced skills in text and paragraph manipulation;
Master the scientific typesetting process and improve the ideas and skills of the appearance of the document;
Learn how to typeset long documents, and understand the secret skills that make document operations handy;
Really automate some of the operations in Word;
Quickly and easily produce and orchestrate professional-looking documents.
Course Duration:2 days, 6 hours a day.
Course Target:Those who need to master the core skills of word office application and want to learn office but have no idea where to start.
Course Method:Theoretical explanation + case teaching + teacher interaction + in-class counseling + student hands-on.
Teaching Software:Participants should bring their own laptops and install Office2016 and above versions in advance (if not, the teacher can provide a broken version of Office2019 installation package).
Course outline
Lecture 1: Create a convenient typography environment
1.Quickly master the Word interface operating environment.
2.Customize the Quick Access toolbar and ribbon.
3.Sets the default file format when saving a new document.
4.Set the number of documents that have been opened recently by Word records.
5.Convert between old and new word document formats.
Familiarity with views in different typography operating environments
1) Edit and layout the document content in the page view.
2) Build and view the document structure in the Outliner.
3) Use the document structure diagram to quickly view and locate the document title.
4) Set the display ratio of the document content.
Document text browsing quick actions
1) Easily compare content in context.
2) Quick page turning when browsing documents.
3) Use the Selection Pane tool to work with multiple stacked objects.
4) Quickly zoom in or out of the display scale of the document.
5) Quickly convert word to PDF for reading.
Lecture 2: 7 Important Principles in Typography
1.Alignment principles.
2.The principle of compactness.
3.The principle of contrast.
4.The principle of repetition.
5.Principle of consistency.
6.The principle of automatic renewal is possible.
7.Reusable principle.
Lecture 3: Document Page Formatting
1. The basic structure of the page and how to set it up
1.Paper size.
2.Edition.
3.Margins.
4.Headers and footers.
5.Page orientation.
6.Have the same document contain pages in both horizontal and vertical orientations.
7.Add borders and backgrounds to your pages.
8.Add a watermark effect to your page.
9.Add a cover page to your document.
2. Create and use page templates
Think:Why you should use templates.
Analysis:The difference between a template and a normal document.
Think:What are the normal and global templates?
1.Create a template file.
2.Use templates to create multiple documents in bulk.
3.Manage templates by category.
4.Modify the content in the template.
Lecture 4: Text and paragraph layout skills
1. Actions related to text input
1.Enter the Chinese numbers.
2.Enter an unusual word.
3.Enter the number with a circle.
4.Enter the currency and trademark symbol.
5.Enter a mathematical formula.
2. Editing skills of the text
1.Select a word, word, sentence.
2.Quickly select one and multiple rows.
3.Select content in a discontinuous area.
4.Make an extended selection of text.
5.Inserts new content in the specified location.
6.Quickly adjust the position of text in a document.
3. Format paragraphs
Analysis:The difference between hard and soft returns.
Import:There are 5 ways to align text and 4 ways to indent paragraphs.
1.Use drop caps to make the opening words of your document more prominent.
2.Use leading to control the distance between lines within a paragraph.
3.Use tab stops to quickly align groups of text as required.
4. Set bullets and numbers
1.Use bullet points to make juxtaposed content clearer and more eye-catching.
2.Customize the appearance of the bullets.
3.Add auto-numbering to content with order.
4.Customize the numeric format of the number.
5.Adjust the distance between the number and the text.
Analysis:The use of wildcards in documents.
Applications:Comprehensive application of document finding, replacing, and wildcards.
Lecture 5: Use document styles to make typesetting specifications efficient
1. Create and modify styles
Think:What is a style.
1.Types of styles included in Word.
2.Create a new style based on the format of existing content.
3.Creates a new style based on the specified style.
4.Modify the formatting in the style.
5.Saves the modifications to the styles in the document as a template.
2. Use and management style
1.Use styles to format document content.
2.Use styles to quickly select multiple places of text with the same style applied.
3.Use the Style Inspector.
4.Loads styles from any template into the current document.
3. Use style sets and themes to change the format of the document
1.Use style sets to change font formatting and paragraph formatting in bulk in a document.
2.Use themes to change fonts, colors, and graphics in your documents in bulk.
3.Create theme colors to set a color scheme that meets your requirements.
Lecture 6: Use ** and SmartArt to make documents go hand in hand
Import:Insert **.
First, the first streamlining and optimization
1.* Cropping.
2.Remove the background to blend in with the document.
3.* to reduce the size of the document.
2. Set the display effect of **
3. Layout in the document
1.Understand text and graphics layers.
2.The text is tightly wrapped around the **.
3.Use ** as a background for your text.
4.Sets the default layout for inserts in the document.
4. Use SmartArt
1.Insert the smartart
2.Two ways to add content in SmartArt.
3.Adjust the structure and layout of SmartArt.
4.Beautify the appearance of the SmartArt.
5.Convert ** to SmartArt
Lecture 7: Organize and present document data with ** and charts
Import:6 ways to create **.
1. Select and adjust the first structure
1.Merge and split cells.
2.Fast average line height and column width.
3.Let Word resize ** automatically.
4.Convert ** to normal text.
5.Sets the appearance of **.
6.Utilize ** to achieve multi-column layout.
Second, the application of charts
1.The composition of the chart.
2.Insert the underlying chart.
3.Edit the chart source data so that the chart displays the correct data.
4.Set how the chart is laid out.
5.Beautify the appearance of the chart.
Lecture 8: Automation and Domains Make Your Documents Smarter
1. Create a multi-level number
Think:What is multi-level numbering.
1.Apply multi-level numbering to Word presets.
2.Create a new multi-level number.
3.Associates multi-level numbering with styles.
2. Set the header and footer
1.Make the content in the header and footer of the homepage different from the other pages.
2.Have different header and footer content for odd and even pages.
3.Displays the header and footer content from the specified page.
4.Make the header and footer content different for each page.
3. Citations and positioning
4. Use Domains
1.The structure of the domain.
2.Create a domain and its considerations.
3.Quickly locate a specified domain.
4.Edit the contents of the domain.
5.Delete all domains in the document.
5. Generate directories and indexes
1.The mechanism for creating a table of contents in Word.
2.Insert the preset directory provided by Word.
3.Automatically create a table of contents with header styles.
4.Create an index by manually tagging index entries.
5.Create multi-level indexes.
6.Create an index by making an auto-tagged index file.
6. Use the mail merge function to create multiple documents of the same kind in batches
1.How mail merge works and the general process.
2.The type of master document and data source in the mail merge.
3.Create offer letters in bulk.
4.Batch production of meeting invitations and**.