Annotations are a common way to mark up and give feedback when writing collaboratively or reviewing someone else's document. This article will introduce in detail how to delete all the annotations on the right side in Word to improve the efficiency of document editing.
Demo environment: Honor MagicBook 16 Pro, Windows 11, WPS 121.0.15990
Word provides an easy way to delete comments one by one. In a document, annotations are usually displayed in the annotations area on the right side of the page, and you can delete them one by one by following these steps:
1. Open the word document and make sure you can see the annotation area on the right. Navigate to the first annotation and place the cursor over the annotation content. Right-click the comment and select Delete Comment.
2. Repeat the above steps to delete all annotations in the document one by one. This approach is useful if there are few annotations, but if there are many annotations, it can obviously be cumbersome to delete them one by one.
Word provides a "Manage Comments" feature that makes it easy to work with comments in documents. View all annotations in a single window and delete all or selected annotations at once. Here are the steps:
1. Open the Word document and select the "Review" tab in the top menu bar. Find the Manage Annotations button in the Tools group and click on it.
2. In the pop-up "Manage Annotations" window, you can see all annotations in the document. If you want to delete all comments, click the "Delete All" button. Delete the selected annotation, select the annotation and click Delete.
For users who are familiar with VBA (Visual Basic for Applications) programming, you can delete all annotations with one click by writing a simple macro. Here's an example of a simple VBA macro:
1. Press Alt + F11 to open the VBA editor, and insert a new module into the VBA editor. Copy the following VBA and paste it into the new module:
sub deleteallcomments() dim comment as comment for each comment in activedocument.comments comment.delete next commentend sub2. Turn off VBA editing, and press Alt+F8 to open the macro in the Word document. Select the "deleteallcomments" macro and run. This macro deletes all annotations in the document.
Before deleting an annotation, it is recommended that you save a backup of the document to prevent it from being accidentally deleted.
When deleting comments, make sure everyone has completed the review and comments to avoid deleting important comments that haven't been worked on.
Please use VBA macros with caution to ensure that the macro is trustworthy to avoid security problems caused by macro execution.
Overall, Word provides a variety of ways to remove annotations from a document. You can choose the most suitable method according to the specific situation of the document to improve the efficiency of document editing and ensure that the final document is neat and professional. Hopefully, these methods will help you better deal with annotations in Word documents.