Contract management software is a software that helps enterprises and institutions realize the full life cycle management of contracts. Through digital and intelligent means, the software realizes the best management and monitoring of all aspects of the contract from drafting, approval, signing, execution, change, termination, etc., so as to improve the efficiency and accuracy of contract management.
When choosing contract management software, there are a few things to consider:
Functional requirements: Clarify the functions that the software needs to have, such as contract drafting, approval, signing, execution, change, termination and other lifecycle management functions. At the same time, it is necessary to consider whether the software supports different contract types and business scenarios, and whether it can meet the individual needs of enterprises.
Ease of use: Choosing easy-to-use software can increase employee efficiency and satisfaction. You need to consider whether the interface design of the software, whether the operation process is concise and clear, and whether it provides a detailed user manual or help document.
Security: Contract management software involves the trade secrets and confidential information of enterprises, so the security of the software needs to be considered. It is necessary to know whether the security measures such as data encryption, access control, backup and recovery of the software are in place, and whether there is a professional security team to maintain and update it.
Stability: Stable software can ensure the continuity and efficiency of enterprise contract management. Consider whether the software is reliable in terms of performance, load capacity, fault recovery, etc., and whether it has been applied and tested on a large scale.
After-sales service: Good after-sales service can ensure that enterprises get timely technical support and solutions in the process of use. It is necessary to understand the specific situation of the software provider's after-sales service team, service response time, service scope, etc.
* Cost: Choose the software that fits the budget of the business while considering the cost-effectiveness of the software. You need to understand the specifics of the software's purchase cost, maintenance expenses, upgrade costs, etc., and compare it with the budget of the enterprise.
So how to choose contract management software?Microcrocodile 365 can realize OA collaborative office, contract management, marketing CRM, life cycle, production ERP and other management systems, using the combination of Tianling system and Synology NAS, based on the low-quality platform design, support customized functions. 2W yuan can have office OA, marketing CRM, PLM product life cycle, production ERP, electronic contract and other management systems, out-of-the-box, installation-free and maintenance-free, no need for professional IT personnel, saving maintenance costs. Protect your IT infrastructure by backing up endpoint devices and improving business continuity by backing up computers, physical servers, and virtual machines with a combination of Active Backup Suite. No IT professionals are required to manage and maintain it. Managers can configure and monitor through a browser or mobile app.
Tianling contract management system is based on the design of the low-quality platform, and combined with the knowledge document management system, it supports the classification of contract documents according to the organizational structure, according to the classification of tags, and supports the management of batch uploading, editing and preview, etc.
Multiple file formats** Edit preview.
Read and edit documents, save time for uploading, facilitate collaborative editing of documents between personnel, seamlessly integrate with Office, and support editing all kinds of Office, WPS documents and other text documents.
At the same time, it supports multi-*** and document sharing.
Process approval function.
Tianling contract management system can combine powerful process approval functions to approve and archive documents in the project process, and can approve single documents or multiple documents at the same time. Through the process, the archives are borrowed and appraised to achieve the best approval operation, and the whole life cycle process management of archives is realized.
Contract reminders and tracking.
During the contract execution process, you can set up a task reminder mode to achieve risk prevention and management.
Users can initiate the contract drafting process through the mobile phone and PC terminal, and the contract template supports local import, word import, template import, etc. Approvers can be reminded by email, SMS, WeChat, DingTalk and other ways.
The Tianling platform can be connected with the third-party financial system and generate payment vouchers after payment.
By using contract management software, enterprises can manage contracts more conveniently, improve the efficiency and accuracy of contract management, reduce contract management costs, and reduce contract management risks. At the same time, the software can also help enterprises standardize the contract management process and improve the contract management level of enterprises.