No matter what type of work you do, as long as you have employees, then businesses need timesheets to keep track of time and expenses.
Time management
Timesheets record the number of hours an employee spends completing a task, but it has a limited role in itself in helping a business run better. For this purpose, timesheets must be incorporated into time management.
Time management is the monitoring of employee timesheets and the analysis of timesheets for time tracking purposes. This can be achieved with digitized timesheet software that increases efficiency by connecting teams and managers.
8Manage Timesheet is a great time management software that is linked to payroll and lets managers track the time spent and performance of their team on tasks. Using the software to set up timesheets is very simple, supporting weekly, semi-monthly and monthly timesheets, enterprises can set overtime hours, timesheet submission rules, timesheet monthly settlement and reporting rules as needed.
8Manage Timesheet supports both project and non-project work types (e.g. vacation, recruitment, system support, etc.), you can add tasks directly from different projects, adding comments under each task. Timesheets are locked when submitted to a parent manager for approval, who can approve and track time to ensure work is completed as planned.
Time management steps
There is a process for managing timesheets that can be applied to paper timesheets, electronic timesheets, and timesheet software. No matter what type of timesheet your business uses, time management allows you to get the most out of it.
1.Assign work to team members.
Start by reviewing your schedule and your team's available time. Having a profile of each team member will help quickly identify the most suitable candidates;Confirm that they are available and assign them tasks for the week. Be sure to calculate the time allotted well and avoid overtime.
2.Keep track of the time they spend on tasks.
Everyone has their own tasks, and it's time to start time tracking their activities. Let managers monitor their work and make sure they're on track. This can be done automatically or manually added to the timesheet, depending on the type of timesheet used.
3.Review the timesheets they submit.
Timesheets need to be stored in a secure environment, which is why time management software is the first choice. It has the ability to lock submitted timesheets and only authorized timesheet approvers can open them. This person will review the timesheet to make sure it's filled out correctly.
4.Approve timesheets for payroll processing.
If the timesheet is correct, it is submitted to the payroll department and associated with the payroll. Similarly, if you're using time management software, the individual timesheets you're approving will be locked to ensure security when submitted to the payroll department and avoid any tampering.
5.Save the timesheet for future reference.
All timesheets should be archived for a number of reasons. First, management wants to have a record of employee payroll in case of disputes, as well as to retrieve and review timesheets to resolve issues. Secondly, as mentioned earlier, old timesheets are very valuable as historical data when looking at the cost of future projects.
What is Time Management Software?
Time management software is a digital tool that controls the timesheet process while also monitoring and analyzing it to find ways to improve productivity.
Unlike paper timesheets or even electronic**, time management software gives employees more free time to focus on their work instead of having to do as much paperwork. At the same time, it also provides employers with a window into employee productivity and helps them better manage their employees.
Time management software can also improve payroll processing. It ensures the accuracy of the data and avoids any errors in the payroll while keeping the payroll process running smoothly.
It also serves as a work management tool to help managers keep track of the start and end dates of tasks assigned to a team. This way, managers can see which tasks are taking more time than others. From this information, they can identify bottlenecks and other problems that are delaying work and address them.
As mentioned above, time management software also serves as an employee time tracking tool. Once you've got your employees' schedules in place, you can use time management software to keep track of how long it takes them to complete their tasks. This will help managers track progress and allocate resources as needed to keep track of progress.
If your time is spread across and you need to manage remote employees, time management software is essential because it provides accountability. When managers are not in the same office as their employees, they can still monitor the team's work through timesheets. This ensures that everyone's ability to work is up to date with the project.
8Manage Timesheets: More than just timesheet recording and tracking
8Manage Timesheet has a time management feature and timesheet tracking feature that can help you keep track of your team's project tasks no matter where your employees are working. More than just dynamic timesheet management, it seamlessly integrates with project management capabilities, giving managers all the tools they need to manage payroll and projects.
For example, 8manage has risk management tools to identify and track issues, and its resource management features can help you set up team availability and balance their workload to keep them productive. At present, 8manage timemeter software has been widely used in many well-known enterprises such as China Architectural Design and Research Institute, Roche Diagnostics, Tiannai Technology, etc., making an important contribution to their efficiency improvement.