In a project, the project manager is usually responsible for reporting on progress, reporting problems, requesting resources, and so on. One of the basic skills is to write a project**.
* It is the overall situation of the current scheduled task that is regularly fed back every day. Including: task content, progress efficiency, completion quality, problems encountered, potential risks, work plan, etc., as well as statistics of key indicators.
* It is a non-continuous text, which is efficient and informative. Usually, the project management department will give a certain template for everyone to fill in directly.
01 The meaning of **
1. Comprehensively reflect the current planned tasks, including key indicators such as progress, quality, safety, and even cost.
2. Through the comprehensive publicity of the best and the comparative ranking of work efficiency, the team members can form a self-spur and improve their awareness of comparing, learning, catching up and surpassing. Helping the management monitor the ability and performance of personnel in various key positions can also be an effective basis for evaluating the performance of members.
3. The management can grasp the risks of the project through **, adjust the strategy or coordinate resources in time to avoid losses.
4. Long-term and systematic project management trend analysis report, can see the past progress and change trend of the project, and can find some problems that are not easy to find directly, so as to help the management analyze and plan measures to improve and improve the team. ** It is not only the need of the project production process, but also the need of the management for project control and long-term development.
**Things to look out for
1. Timeliness: Timeliness is the most basic requirement, "omission and delay" will lead to the loss or greatly reduction of the significance of information reporting due to obsolescence, and the problems to be solved in the project will also miss the best time to deal with them due to the delay of the project.
2. Accuracy: Only true and accurate (especially digital and other information) can truly reflect the implementation of the project, so that managers can make correct judgments on the "current situation" of the project, and the measures taken can be "targeted", and the management effect of the project can be guaranteed.
3. Integrity: The integrity of the project is the fundamental guarantee for the overall effect of the project to achieve the ideal goal. Only complete information can enable managers to: have a comprehensive understanding of the overall situation of the project, make objective judgments, and avoid making the mistake of "covering everything with bias".
03 Tips
* is non-continuous text, and non-continuous text is harder to read than continuous text because the information is fragmented. So don't just fill in the template and add a description of the problem, it's easier to read. In reality, most of the cases where a project goes wrong can be described by one of four problems:
1. We need to complete a certain task—what obstacles > encounter—> what should we do?
2. An action was taken—> action didn't work—> why it didn't work.
3. There is a problem—> know how to solve it—> how we implement the solution.
4. There is a problem—> someone comes up with a solution—> whether the solution is correct.
That is, start with a fact that is accepted by the team, describe the factors that drive the fact to raise questions, and then ask questions.
In short, form your own views and express them clearly in the **, so that you can promote the progress of the project more smoothly.
Project management