Kunpeng Project
How can travel management effectively reduce corporate travel costs?
Tourism management can reduce corporate travel expenses by:
1.Establish and control norms: Travel management systems, such as Condé Nast Traveler, can help companies establish travel norms and control travel before and after travel. By configuring business trip applications, travel rules, subsidy definitions, etc., employees can follow the norms and adopt a unified payment method when booking trips, prevent the occurrence of false issuance or multiple invoices, and reduce the illegal expenses of enterprises.
2.Budget management: Through software such as Yue Pao, enterprises can decompose the cost budget into various departments, projects and expense categories, and prepare detailed cost budgets based on past investment output and business objectives. When declaring and reimbursing expenses, employees are able to check the budget limit, lock it in advance, ensure the visual flow of funds, and strictly manage the implementation of the budget to prevent overspending.
3.Improved reimbursement review: When traveling, apps such as Yue scan invoices, verify common expenses, and automatically classify them. In the process of use, the data in the e-commerce system is input to the third-party consumption platform, and the automatic billing function of free reimbursement and office card swiping is completed. At the same time, companies can also use specific platforms to limit spending channels, so as to avoid issuing other invoices, thus reducing the phenomenon of "false reporting".
4.Real-time reporting and analysis: Applications such as Yue Pao can achieve real-time cost alerting and reporting for enterprises, so that leaders and financial personnel can browse the expenditure reports of various departments, projects and individuals in real time, and have an intuitive understanding of the expenditure status. Through the processing of accounting information, the accounting work pays more attention to the analysis of accounting information, so as to provide more reference for the operation and management of enterprises.
Here are a few examples:
1.Specification development and control: One company used the Condé Nast Traveler system to develop a set of travel protocols that stipulate that hotels and airfares must be booked in advance during the trip, and that a uniform payment model be adopted. During the corporate travel period, hotel reservations are made through the "Yue Reimbursement" APP, and the "Payment" function is used to pay, which can effectively prevent employees from prepaying in advance and making false reimbursements, which greatly reduces the travel costs of enterprises.
2.Cost control: A company used the Yuebao system to budget the cost, and on the basis of the past work, combined with the company's business purpose, prepared a specific business trip expenditure plan. When traveling, employees can check their budget limits and lock them in advance, and if the expenditure exceeds the budget, there will be a reminder, so that the use of funds is greatly restricted, thus preventing excessive spending.
3.Improved reimbursement review: A company used the "Yue Reimbursement" approach to review reimbursements. During business trips, employees can use the travel services provided by Didi, AutoNavi and other companies, and enter the purchased vehicle information into the company through the Yuepay card. The card can realize the confirmation and entry of ordinary charging items, as well as the scanning and verification of the authenticity of the bill. On this basis, enterprises can effectively prevent employees from using other invoices for fraudulent reimbursement and reduce corporate travel expenses.