Financial botsBased on RPA technology, (the full English name of RPA is Robotic Process Automation, which literally translates to machine process automation).It can replace manual simple and repetitive operations, handle large amounts of error-prone business, and greatly improve financial work efficiency in bank-enterprise reconciliation, consolidated statements, expense review, financial processing, etc., so that financial manpower can be invested in more creative work and promote financial transformation. Financial Bot = Financial RPA. RPA is a software that can operate software.
Under the wave of global digital economy, digital transformation has become the focus of attention and development of all walks of life. Financial digitalization is the top priority of enterprise digital transformation, and only by keeping up with the pace of the times, firmly grasping the opportunities brought by big data to their own development, improving the core competitiveness of enterprises, and seizing development opportunities, can they strive for a larger market share. Therefore, regardless of the size of the enterprise, it is necessary to use digital technology to better innovate the traditional financial process, use finance to promote business innovation and development, and successfully achieve profit growth.
RPA digital employees can replace manual operations with automation according to the characteristics of financial business content and processes, and assist financial personnel to complete a large number of repetitive, boring, and cross-system. Cross-platform business, so as to optimize the financial process, improve the efficiency and quality of business processing, reduce financial compliance risks, reduce financial operating costs, and accelerate the all-round upgrade of financial digitalization!
2. Application scenarios of RPA financial robots:
The general process of sales business is: the customer returns the payment or the company gives the credit quota, the customer places an order, and after the internal audit is passed, the warehousing department is notified to stock the goods, and the logistics company is contacted to send the car, and the car is sent to the customer after loading.
1. Sales collection: Through the unified management and remote mapping of U-key, the real RPA financial robot can automatically obtain the flow many times a day, automatically sort out the payment details and import them into the system, generate receipts and automatically generate corresponding vouchers; If it is an acceptance bill, you can also automatically log in to the online banking system to capture the received electronic acceptance bill, automatically enter the face information in the system, generate a receipt and automatically generate the corresponding voucher.
2. Sales order review: In actual business, some company finance needs to review the sales order, audit **, disclose the gross profit of the order, etc., the audit content is a standardized rule, and RPA financial robot can be used to replace manual review.
3. Revenue recognition: The RPA robot can be used to automatically export the billing details of the golden tax system, synchronously export the sales data in the ERP system, and then compare whether the billing details are consistent with the system data, and after confirming the consistency, the RPA robot will automatically generate documents and vouchers in the system.
4. Sales reconciliation: RPA robot can automatically export sales data in the ERP system, calculate the receivables reconciliation data in accordance with the established rules, and automatically fill in the preset statement template, form a complete statement, automatically print or send it to the customer's mailbox by email, and the follow-up personnel only need to track the customer's reply.
The general process of procurement business is: the demand department submits the purchase demand order, and after the demand order is approved, the buyer receives the order to conduct the first consultation and price comparison or initiates the bidding process, and after the first business is determined, the purchaser initiates the purchase order and the procurement contract. After the contract is signed, notify the merchant to deliver the goods, and if you need to pay the advance payment, you will initiate the payment process before the delivery. After the goods are inspected and received into the warehouse, the purchaser initiates the reconciliation process, and after the reconciliation is completed, the merchant is notified to issue an invoice, and the payment process is initiated after the financial audit invoice is correct.
1. Accounting treatment of goods inspection and storage: After the goods are inspected and stored in the warehouse, the accountant needs to complete the task of inventory accounting in the ERP system and generate the corresponding vouchers, which are clear and clear and can be performed manually by RPA financial robots.
2. Invoice information entry and accounting treatment: ** The merchant provides the invoice that has been issued, and the accountant needs to review the invoice, and the invoice can only be received after the audit is correct, and the corresponding voucher is generated in the system. This step can be performed by an RPA robot instead of a human operator.
Using real RPA financial robot combined with OCR recognition technology, the invoice is scanned by a professional scanner or photographed with mobile phone software to identify and read paper invoice information. The RPA financial robot exports the warehousing list details from the ERP system, and automatically matches and checks the read invoice information with the warehousing list details, including the product name, specification, quantity, amount, etc. After verifying, the RPA robot will automatically fill in the read invoice information in the system, and generate a provisional estimate of the write-off and the voucher of the invoice.
3. Procurement reconciliation: RPA financial robot can automatically export procurement data in the ERP system, calculate the reconciliation data payable in accordance with the established rules, and automatically fill in the preset statement template, form a complete statement, automatically print or send it by email to the mailbox of the businessman, and the follow-up personnel only need to track the reply of the businessman.
1. Online banking flow**: Through the unified management and remote mapping of U-key, the real RPA financial robot can automatically log in to the online banking.
2. Bank-enterprise reconciliation: Real RPA financial robot automatically logs in to online banking, third-party payment platform, financial NC and other systems, corresponds to different ** data, adjusts the data format after unified data checking, and at the same time regularly ** flow, automatically prompts the balance difference, and can also provide the function of automatically issuing a balance reconciliation table. Through the intelligent ability of USBHUB, RPA digital employees can automatically log in and operate the banking system safely and reliably through the U shield of each bank, so as to realize automatic flow data**.
1. Tax declaration: The RPA financial robot logs in to the ERP system at the end of the period and automatically exports VAT certification data and other related data from the system. According to the preset rules, compile tax-related data information and review and verify the accuracy of the data. After the review is correct, the RPA financial robot automatically executes the tax declaration task and generates the tax declaration data for the current month according to the return template. At the same time, the tax payment application form is initiated in the ERP system, and after approval, log in to the golden tax system to fill in the declaration information and complete the tax declaration and deduction.
2. Accounting treatment: According to the tax-related data information prepared by the RPA robot at the end of the period, enter the ERP financial system to fill in the documents, and generate the voucher entries of the current month's tax accrual.
RPA financial robot can also be applied to scenarios such as internal related party transaction reconciliation, fund transfer order processing, and preparation of consolidated statements and notes.
1. Internal related party checking: The RPA financial robot logs in to the ERP system to export the internal transaction details of each company, automatically executes the internal transaction check, and feeds back the discrepancies to the financial personnel after the check, and turns it into manual judgment of the reason for the discrepancy.
2. Preparation and accounting treatment of fund transfer orders: RPA automatically screens out the current flow information of internal related parties according to the automatically exported bank statements. Log in to the ERP system and automatically fill in the fund transfer form according to the filtered transaction information. Then, according to the preset transaction entry template, the accounting voucher of the capital transaction is automatically generated.
3. Preparation of consolidated statements and notes: When there is a heterogeneous system, the system cannot complete the preparation of consolidated statements and notes. At this time, RPA financial robots can be used to replace manual work to complete the preparation of offline consolidated statements and notes to the statements. It is necessary to set up the number and calculation logic of the consolidated financial statements in advance, such as how to extract the internal transaction data from ERP, how to calculate the amount of the offset, and how to prepare the offset entries.