Identify possible storage locationsFirst, think about which institutions or organizations you've recently interacted with about archives. This may include your school, place of work, talent market, personnel office, archives office, etc.
Contact the relevant authorities
SchoolsIf you are a student or a recent graduate, you can contact your school's Registrar's Office, Office of Student Affairs, or Archives to ask them about the storage and management of student files.
WorkplaceIf you are currently or have a job, contact your human resources department or records management department to find out if the company maintains employee records and how to check them.
Talent Market or Personnel Bureau: These agencies are usually responsible for managing personal files. You can provide personally identifiable information and inquire about the whereabouts of the file by email, email, or in person.
Archives Office or ArchivesIn some areas, there are special archives bureaus or archives that are responsible for the preservation of various types of records. You can contact your local archives office or archives to find out how their enquiry process and the supporting documents required.
Prepare the necessary identification: When contacting the relevant authorities, it may be necessary to provide proof of identity, such as ID card, passport, driver's license, etc. Make sure you have the relevant documents ready for a smooth search.
Provide detailed personal informationDuring the inquiry process, provide as accurate personal information as possible, such as name, date of birth, graduation date, work history, etc. This will help the authorities find your file more quickly.
Follow the inquiry process: Different institutions may have different inquiry processes and requirements. You may be required to fill out an application**, provide supporting documents, pay a fee for an inquiry, etc. Read them carefully and follow their instructions.
Be patient and follow up: It may take some time to search for a file because the organization needs to verify your identity and find the file. During the waiting period, the progress of the inquiry can be followed up appropriately to ensure that there are no omissions or errors.
Take advantage of the Platform or Services: Some regions provide a file query platform or service, which you can query through the official or mobile app of the relevant department. Find your local e-government platform or file management system to see if there is a relevant query function.
Consider seeking professional help: If you still can't find the file after trying the above methods, you can consider consulting a professional archives management service or lawyer. They may have more specialized experience and avenues to assist you in finding your files.
It is important to note that the location of the archives may vary depending on the region, individual circumstances, and time. Some archives may be transferred or archived in a specific institution, while others may require more in-depth investigation and traceability. Be patient during the enquiry process and communicate fully with the relevant authorities. If possible, try to understand and record the relevant information of your own file in advance, which will help the inquiry process.