Smart archives are intelligent archives, which have the advanced characteristics of intelligent information management technology compared with traditional archives. From the perspective of social development and economic construction, smart archives are not only an important component of the construction of modern smart cities, but also an important driving force for social development and innovation today. Let's share with you the background, program objectives, and program content of the smart archives construction plan.
OneBackground of the programme
1. Policy support:
1) Intelligent management of archives: Relevant policies clearly point out the use of big data, intelligent management, intelligent building management and other technologies to improve the business informatization of archives and the in-depth development and service level of archive information resources.
2) Archives security management: Relevant regulations point out that archives must meet the ten prevention standards and strengthen the management of archives custody and protection.
3) Archives information management: The relevant regulations point out that archives and organs, groups, enterprises, institutions and other organizations shall strengthen the construction of archives informatization and take measures to ensure the security of archives information.
2. There are many problems in traditional archives management:
1) The construction of hardware facilities for file management is difficult to meet the needs of work.
2) File management system function list.
First, it is not advanced enough.
3) Not paying enough attention, unstable team allocation, lack of due attention and attention to archival work, lack of understanding of archival laws and regulations, and weak awareness of archival work.
IIProgram Objectives:
The whole smart archives construction plan, the use of big data, artificial intelligence, Internet of Things, RFID radio frequency technology, 3D virtual reality technology and other new technologies, based on computer networks, automation equipment, integrated system platform software as the core, the use of integrated means, seamless integration of intelligent dense shelf system, RFID system, digital file management system, environmental control system, security system, etc., and through the system will be scattered, Complex and huge equipment and systems for full information, resources, task sharing, so as to facilitate the unified system interface to achieve the global monitoring, control and management of each subsystem, to achieve unmanned, all-round, three-dimensional, visual centralized management of archives warehouse.
Third, the content of the program:
1. The intelligent dense rack is a file storage device, which integrates hardware and software, practical and beautiful, and has the functions of security protection, voice touch screen operation, sound and light guidance and file picking, one-key detection, etc., with many advantages, realizing the orderly storage of a large number of files, greatly improving the utilization rate of the warehouse, greatly improving the grade of the warehouse, and has been widely praised.
2. The RFID file management system has the functions of precise positioning, rapid inventory, inbound and outbound management, borrowing and returning management, etc., which effectively simplifies the process of file management and borrowing and returning procedures, greatly improves the efficiency and accuracy of file management, and reduces the labor intensity of management personnel.
3. The function of the digital file management system covers the collection, management, preservation and utilization of electronic archives, realizes the information management of the whole process of archives business, supports the collection of various forms and a variety of archive documents, and provides comprehensive and rich archival resource utilization services.
4. The environmental control system has the functions of real-time display, monitoring and regulation of temperature, humidity, air quality, etc., to ensure that the environment of the archives is within the normal range, and at the same time optimize the maintenance and work efficiency of personnel, reduce energy consumption, save operating costs, and extend the life of archives to a greater extent.
5. The security system has the functions of fire alarm, anti-theft alarm, all-weather monitoring, etc., and takes multiple measures to ensure the safety of files.
6. The integrated management platform supports multi-system integration, real-time display of the total capacity of the warehouse, the operation status of the ten preventions, air quality detection, safety monitoring statistics, temperature and humidity curves, the comprehensive score of the warehouse and other information, so as to truly achieve the centralized and unified management of the archives.
In the process of construction, all units should be able to refer to the above content, and gradually and steadily promote the tasks of building smart archives according to the actual situation and actual needs.