On December 15, 2023, the administrative penalty information disclosure table of the Shenzhen Supervision Bureau of the State Financial Supervision and Administration showed that Chuangxin Insurance sales *** did not meet regulatory requirements due to failure to use bank accounts in accordance with regulations, and some Internet life insurance businesses did not meet regulatory requirements andFailure to establish or manage business files in accordance with regulations, was warned by the Shenzhen Supervision Bureau of the State Administration of Financial Supervision and Administration and fined 50,000 yuan;Huang Long, the general manager of the company, was responsible for the above illegal acts and was warned and fined 30,000 yuan.
This company is not the first company to be penalized for failing to establish or illegally managing business files. In the past few years, financial insurance companies such as Sheng'an Insurance, Little Umbrella, and Pacific Insurance have been punished by the state financial supervision and administration department for failing to establish or manage business files in violation of regulations, with fines ranging from several thousand yuan to several million yuan.
So, is it true that if the enterprise archives are managed well, they will be supervised by the state, and they may be punished if they are not managed well?Yes, of course. It's just the stateAt present, there is strong supervision on file management in industries closely related to the interests of the people, such as finance and insurance.
As early as 2007, the National Archives Administration and the China Banking Regulatory Commission jointly issued it"Opinions on Strengthening the Work of Bank Archives"., put forward the requirement of "continuously improving the level of comprehensive management of bank archives", but the document only put forward the macro principle requirements, only for the management of bank archives put forward requirements, and did not involve other financial enterprises.
On February 27, 2014, the **General Office of the Communist Party of China and the **General Office of the Communist Party of China issued it"Opinions on Strengthening and Improving Archives Work in the New Situation" requirementsParty and government organs at all levels, enterprises and institutions (including overseas dispatched agencies), and social organizations should strengthen archives management according to the actual needs of their work, do a good job in collecting, sorting, and archiving documents in their own units and systems, collect and keep all kinds of archives in their own units and provide them for use, and vigorously support archives departments to strengthen overall coordination and operational guidance to ensure that archived documents and materials meet the requirements.
May 5, 2015, issued by the National Archives AdministrationProvisions on the Management of Business Archives of Financial EnterprisesThere are five chapters and 32 articles.
The first chapter of the Provisions is the General Provisions, which clarifies the purpose and basis for the formulation of the Provisions and unifies the definition of business files of financial enterprisesThe scope of application of the "Provisions" is clarifiedIt puts forward the principles of financial business file management, financial business file management system, mechanism and personnel requirements. Chapter 2 is:Sorting and archiving of business documents and materialsIt is mainly to standardize the scope of archiving of financial business files and the formulation of the storage period, the formation, sorting, archiving time, and the number of archiving copies of business documents. Chapter 3 isManagement of business filesIt mainly regulates the custody of financial business archives by the archives department, and puts forward requirements for archives informatization and electronic archives management. Chapter 4 isUtilization, appraisal and disposal of business filesStandardize the business file inspection tools, access and utilization process, file appraisal and disposal, etc. Chapter 5 isSupplementary Provisions, which stipulates the right of interpretation and the effective time of the Provisions. The regulations came into force on July 1, 2015.
On March 9, 2016, the National Archives Administration of China gave a detailed interpretation of the Provisions on the Management of Business Archives of Financial Enterprises, once again emphasizing the importance of the Provisions.
The formulation and issuance of the Regulations on the Management of Business Archives of Financial Enterprises is a major event in the archives work of the financial industry and is of milestone significance. With the vigorous development of China's economy, especially the digital industry, and the people's attention to data information, intellectual property rights, experience inheritance, personal privacy, consumer rights and interests, etc., there will be more and more industries in the future, like the financial industry, which will need to have prescribed file management standards and even regulations to ensure the healthy development of the industryThe importance of archives management will also break through the existing first-class, public institutions and state-owned units to be recognized and put into practice by more and more industries and enterprises.
Author: Huahua Editor: Digital Archives Management***