How to prevent email leakage? 10 Effective Ways to Prevent Email Leaks
Nowadays, communication within the enterprise or with customers, most of them are still using email communication, most of the content of these emails will contain enterprise information, order information, employee and customer information, usually these information can only allow employees and customers to browse, once these email information is leaked, it will bring a lot of trouble to enterprises and customers, and will also cause losses to the property of the enterprise, then, what are the ways to prevent email leakage?
To effectively prevent email leaks, businesses can take the following measures:
1. Education and training:Educate employees on security awareness and best practices, such as not revealing sensitive information in messages, not clicking on suspicious links or attachments, and not communicating with unknown senders.
2. Strengthen access controlRestrict access to sensitive information and only authorize employees to access specific files and email content, through authentication, rights management, and encryption.
3. Data encryption:Protect sensitive information with encryption technologies such as end-to-end encryption, SSL TLS protocol, and encrypted email gateways to prevent unauthorized access to email content.
4. Implement data monitoring and reviewUse data monitoring and auditing tools to detect anomalous email behavior and take timely action, such as monitoring the transmission of a large number of email attachments and the improper sending of sensitive information.
5. Prevent human leakageStrengthen internal supervision and management to prevent email leakage caused by negligence or malicious behavior.
6. Transmission leakage protection:Mail transmissions may pass through multiple transit servers and need to be encrypted to prevent hackers from intercepting or eavesdropping.
7. Storage leakage protection:Clean up emails that are no longer needed in a timely manner to avoid long-term storage of sensitive information and reduce the risk of leakage.
8. Credential stuffing leakage protection:Use different account names and passwords to prevent email information from being hacked due to the same account.
9. Encryption of mail transmission and storageEncrypt the email content, such as using SSL secure links and high-strength national cryptography algorithms to ensure that the data is in multiple mail servers.
10. Install and use Anqishen softwareIt uses advanced end-to-end encryption technology to fully encrypt emails, and the software can effectively prevent sensitive information from being illegally intercepted or stolen by prohibiting the sending of emails, prohibiting the uploading of attachments, and approving and uploading attachments.
At the same time, the software's screen monitoring and online behavior audit functions can find that employees have leaked secrets through emails at any time, with multiple functions and multi-faceted protection to ensure that sensitive information of the enterprise is not leaked.
The above are the 10 effective ways to prevent email leakage shared today, and choosing the right email leakage prevention system is an important measure for enterprises to ensure email security. When choosing, enterprises should pay attention to the functional comprehensiveness, technological advancement, ease of use, reliability and security of the system.