Chapter I: General Provisions.
Article 1 In order to raise, allocate and use funds reasonably and effectively, strengthen the supervision and management of the use of funds within the company, improve the profit rate of funds, and ensure the safety of funds, this system is formulated.
Article 2 The Finance Department of the Headquarters of the Company is responsible for the preparation and supervision of the implementation of the capital budget, and the Finance Department of the Headquarters of the Company is responsible for the raising, allocation and use of funds. All departments and units should actively cooperate with the work of the Finance Department and submit relevant information with quality and quantity as required.
Article 3 Principles of capital budgeting: legality, feasibility, objectivity, scientificity and economy.
Article 4 This system applies to the entire group company.
Chapter II Preparation of the budget.
Article 5 The company implements a comprehensive budget management system, and the scope of budget preparation includes all income and expenditure items of the enterprise. The heads of various departments of the enterprise prepare annual budgets, quarterly budgets and monthly budgets according to the actual situation. Each department shall report the monthly budget of the following month to the finance department of the enterprise before the 25th of each month; Submit the quarterly budget for the next quarter before the 20th of the end of each quarter; The annual budget for the following year shall be submitted according to the company's annual plan by December 10 of each year.
Article 6 The finance department of the enterprise shall review the quarterly and monthly budgets reported by each department, focusing on whether the annual budget has been reasonably decomposed, and the total budget shall be controlled within a reasonable range, and whether all items in the budget table shall be based on evidence. The finance department should summarize and prepare the company's total capital budget table for the next month before the 28th of each month, revise it on a monthly basis, and prepare the capital comparison table for the previous month before the 10th of the next month.
Article 7 The regular cost budget and special cost budget of each department shall be prepared by each department according to the average of previous months; The labor costs and related expenses and labor costs of the enterprise shall be prepared by the company's human resources department; The company's administrative department is responsible for the preparation of enterprise vehicle usage and repair costs, property insurance premiums, leasing fees, depreciation costs, printing costs, corporate meeting fees, board fees, communication expenses and office expenses.
Article 8 All items in the budget form must be based on evidence, and fill in according to the actual situation according to the category of expenses. The criteria for filling in each budget are as follows.
1.Department regular expenses: each department should fill in after the monthly average**.
2.Non-routine projects: All expenses that belong to the non-routine projects of the department must provide detailed budget details, expense plans and relevant documents and expense applications approved by the general manager.
3.Signed contract: The payment terms of the contract, the total amount of the contract, the amount paid, and a brief description of the completion of the contract must be filled.
4.Contract under negotiation: For those that have not signed a contract approved by the general manager, the estimated total contract amount and estimated payment amount must be filled.
5.Business negotiation has not yet been conducted: not included in the current budget.
6.Other non-contract categories: Such expenses must be filled in with a remarks after being approved by the general manager.
7.**Charging category: The name of the relevant charging document must be filled in, and the charging document must be submitted to the Finance Department as an attachment.
Article 9 Before the budget for the purchase of fixed assets of all departments of the company is reported, it is necessary to fill in the "Item Requisition Form" and report it to the relevant leaders, and all departments shall sign and approve it according to the relevant leaders. Those approved by the general manager shall be included in the current budget.
Article 10 The basis for the preparation of the budget of various expenses.
1.Capital expenditure: (1) Land, which is prepared by the General Affairs Department of the Company according to the payment budget provided by the land purchase payment plan; (2) Housing, the company's general affairs department is expected to pay the funds according to the progress of the construction project; (3) Equipment, the company's general affairs department is expected to pay funds according to the procurement plan and progress.
2.Operating expenses: The operating expenses of each branch are divided into two categories: fixed expenses and variable expenses.
1) Fixed expenses: office rent management fees, according to the lease contract, fixed every month; The water and electricity charges for office premises shall be paid according to the unit price stipulated in the contract and the actual quantity incurred; The rent of the staff dormitory shall be paid in a fixed amount every month according to the lease contract; The water, electricity and gas of the staff dormitory shall be paid according to the unit price stipulated in the contract and the actual quantity; The salary shall be calculated and paid according to the contract and the attendance sheet provided by the Administration Department, and the individual income tax borne by the individual employee shall be withheld and paid when calculating; Social insurance refers to the social insurance purchased by employees in accordance with national regulations; Professional Internet access fee refers to the company's broadband Internet access fee or other forms of Internet use fees.
2) Variable expenses: office expenses, which refer to miscellaneous expenses within 200 yuan such as office stationery; Office consumables refer to office toner, toner cartridges, ink cartridges, paper, etc.; *Fee, for office use**; "Transportation expenses" refers to the transportation expenses incurred in the urban area due to official business; Repair and maintenance costs, which include the repair and maintenance of vehicles, as well as the repair and repair of various types of property such as computers, faxes, photocopiers and electrical appliances and accessories of lower value; Travel expenses refer to the transportation expenses, accommodation expenses and other related expenses incurred by employees on business trips, which shall be implemented with reference to the company's travel expense management system; Business entertainment expenses refer to reasonable entertainment expenses paid for business operations; Professional fees, including industrial and commercial registration, industrial and commercial annual inspection, statement audit, tax and financial consulting fees, fees and taxes incurred in hiring accounting firms to conduct audits, capital verification, asset appraisal, etc.
3.Other expenditures: Expenditures that do not fall under the items listed above are classified as "other expenditures".
Article 11 The preparation of the budget adopts a combination of upper and lower levels and a comprehensive and balanced approach, that is, the objectives are decomposed from top to bottom and the tasks are clarified; Fill in the report from the bottom to the top and review it step by step. The budget preparation and approval process is shown in the following figure (omitted).
Chapter 3 Budget Control and Variance Analysis.
Article 12 The Finance Department shall monitor the budget implementation of each department according to the financial budget approved by the general manager. All departments should control the use of funds, reduce unreasonable expenses, and improve the quality and utilization of capital operations.
Article 13 If the over-budget amount of the month is less than 10% of the budget amount, it shall be approved by the department manager; If it exceeds 10%, it is necessary to explain the reasons for overspending and future solutions, submit it to the company's finance department for verification and approval, and report to the general manager for approval. The specific process is shown in the figure below (omitted).
Article 14 In order to guide every employee of the enterprise to work hard in the direction of the strategic goal of the enterprise, the company will evaluate the overall budget management system, and the finance department will inform the general manager of the completion of the budget of each department at the end of each month and the end of the quarter.
Chapter IV Implementation and Control of Capital Budget.
Article 15 The implementation of the capital budget. When each department has a budget payment item to pay, it shall go to the Finance Department at least 5 working days in advance to apply for payment, fill in the "Payment Application Form" and review it by the department head, and report to the Chief Financial Officer and General Manager for approval, and the Finance Department will handle the relevant payment procedures.
1.The Ministry of Finance should strictly control the expenditure of monetary funds, and strictly examine the legality and authenticity of various payment operations and the integrity of the examination and approval procedures.
2.For payment items without budget, they need to be reported to the chief financial officer and general manager for review and approval as special expenses before they can be paid.
3.For those who have no contract or invoice but must make payment, they should first approve and agree according to the requirements stipulated in the company's examination and approval authority, and at the same time fill in the "Temporary Loan Form" as the personal loan of the handler, and then go through the verification procedures with the relevant bills.
4.No payment will be made for unreasonable and illegal payment business without approval procedures.
Article 16 Control of capital budget. All departments must strictly implement the budget indicators after reporting to the general manager for approval, and the budget expenditure within the department should be strictly controlled within the capital budget indicators, and shall not exceed the capital budget expenditure indicators.
1.The Ministry of Finance shall arrange the "Monetary Fund Expenditure Plan" according to the daily monetary fund income, balance and monthly "Capital Budget" of the enterprise.
2.The finance department must submit the "bank deposit and cash ** table" to the chief financial officer and general manager on a daily basis.
Article 17 Extra-budgetary expenditures.
1.After the implementation of budget management, if the payment items are not included in the budget due to special reasons, the finance department can arrange extra-budgetary fund expenditure after the application of the department head, the review of the chief financial officer, and the approval of the general manager.
2.All expenditures of extrabudgetary funds are included in the budget of the following month (but no expenditure is arranged) in order to achieve cohesion and balance between the budgets of each month.
Article 18 Analysis of the budget. The enterprise establishes a budget analysis system, and the Ministry of Finance conducts monthly fund analysis, prepares the "Capital Budget Implementation Table" on a monthly basis, comprehensively analyzes the fund management, studies and solves the problems existing in fund management, proposes policies and measures to strengthen and improve fund management, and corrects deviations in budget implementation.
Chapter V: Supplementary Provisions.
Article 19 This system shall be formulated, interpreted and inspected by the Department of Finance and Accounting, and shall be implemented after approval by the Budget Management Committee.
Article 20 The right to revise and interpret this system belongs to the Finance Department of the enterprise.
Article 21 After the implementation of this system, the original similar system will be terminated by itself, and the provisions that conflict with this system shall prevail.
Article 22 This system shall come into force on the date of promulgation.