This system supports the management and maintenance of all management information of the universal standard, including custody information, basic information, identification information, archaeological excavation information, ** information, circulation experience, damage records, movement records, restoration records, exhibition information, bibliographic information, collection unit information, etc.
It can realize the dynamic management of collection information, and provide the maintenance and customization functions of collection information management indicators. According to the requirements of the relevant business work specifications promulgated by the State Administration of Cultural Relics, the collection information management index system can be updated or adjusted; At the same time, according to the specific situation of the collection information management of the museum, the collection information management index can be defined.
The system design follows the "Measures for the Management of Museum Collections" and the "Specification for the Information Index System of Museum Collections" of the State Administration of Cultural Heritage, formulates the classification and cataloguing specifications of collections with the characteristics of the comprehensive museum industry of cultural relics and natural science and technology, and forms the standard of museum collection management, which can realize the data exchange between different systems through data import and export.
In the daily business management module of collections, users can automatically match the relevant business processes initiated, approved and queried by the business center according to their permissions. The functions of the business center include but are not limited to: initiation process, to-do process, completed process, pending process, sent process, process query, message reminder and other functions.
The business process includes but is not limited to the following services: collection management, collection collection, collection collection, collection registration, collection withdrawal, collection in and out of the warehouse, collection cancellation, collection inventory, and batch import of collection information. At the same time, the process link is required to be configurable.
The collection management module can realize the standardization and information management of the whole life cycle of the collection. The specific functions include, but are not limited to: collection collection, collection entry, collection collection, collection cataloguing, collection withdrawal, collection in and out of storage, collection utilization, collection inventory, and collection cancellation.
According to the daily work needs of the museum, it provides targeted search functions. It provides functions including but not limited to full-text search, collection search, collection in and out of the library, etc. The search methods include but are not limited to quick search, keyword search, custom search, combination condition search and other advanced searches, and the search results can be exported to Excel, Word, PDF and other conventional office documents for saving.
Collection statistics can provide data basis for museum leaders to analyze and make decisions and guide the work of the whole museum. It provides a variety of customized statistical functions including but not limited to collection classification statistics, collection level statistics, collection warehouse statistics, collection age statistics, collection quality statistics, collection ** statistics, quantity change statistics, collection utilization statistics, etc., and the statistical results are displayed in a variety of visual forms, and support the printing, export, query, etc. of statistical results.
The system management module mainly manages the configuration of the entire system to ensure that the collection management system can operate stably according to the established configuration. Specific functions include, but are not limited to: user management, menu management, permission management, process configuration, dynamic forms, general dictionaries, system logs, parameter configuration, etc.
Provide inventory of collections, including inventory plans, on-site inventory and inventory reports. Establish the inventory task of the cultural relics warehouse through the inventory task (spot check, year-end inventory, etc.), check the inventory task according to the inventory task list and carry out the inventory of the collection according to the inventory task in the warehouse, fill in the inventory results on the spot and submit it.
The museum collection information management system can also be used with RFID technology to achieve more efficient management and protection, such as label identification, real-time positioning, rapid inventory, anti-theft and protection, etc.