First, confirm the product range:
Make sure your product meets the following criteria:
1.1 Electrical products exported to Japan and have applied for PSE certification:Make sure your products have successfully passed the PSE certification in Japan, which is a mandatory safety certification. PSE certification proves that your electrical products comply with the safety standards set forth in Japan's Electrical and Raw Material Safety Law.
1.2 The dentorl law provides:According to the DenTALL regulations, once your product enters the Japanese market, it is the buyer's responsibility to register and declare it to Japan METI within one month. This step is to ensure the compliance of the product, and at the same time provides a regulatory measure to require the name or ID of the purchaser to be marked on the product for subsequent supervision and management.
Note:Before proceeding with the METI filing, make sure that your products have passed the PSE certification and marked with the relevant information of the buyer on the products.
2. Confirm the conditions for METI filing:
2.1 Importer Qualification:Make sure you have the appropriate qualifications as an importer. Importers are usually required to register and obtain importer status in order to make legal advances in Japan. Check and confirm that you have obtained the necessary importer qualifications.
2.2 If you do not have an importer qualification, you must register as a Japanese trading company registered in Japan**
If you do not have the appropriate qualifications as an importer, another way is to become a Japanese trading company registered in Japan**. Such registration allows you to conduct business activities in Japan and meet the conditions for METI filing.
Note:Before starting a METI filing application, it is important to confirm that your business or organization meets the relevant qualification requirements in Japan.
3. Prepare application materials:
When preparing the METI filing application materials, please ensure that the following documents are complete:
3.1 Application Form for Case Opening:Submit a case opening request form that includes key information such as manufacturer information, product information, and the date of signing. This is the first step in the METI filing process to ensure that the information is filled in accurately and completely.
3.2 PSE Test Report:Provide PSE test reports for products, including products with batteries or adapters, and batteries and adapters also need to have corresponding PSE test reports. This ensures that the product meets Japanese safety certification standards.
3.3 Product Manual:Submit a manual with product details, which must be available in both Japanese and English. This ensures that METI can understand and evaluate the characteristics and specifications of your product during the review process.
3.4 Product Specification:Includes bill of materials and product**. The datasheet should provide detailed specifications of the product, including information such as material composition, size, weight, etc., as well as clear product **.
3.5 Statement of Differences:If there is a series model or any discrepancies in your product, provide a statement of difference. This helps Meti better understand and review the different variants of your product.
Note:All documents need to be clear, accurate, and meet the requirements of the METI filing.
Fourth, submit an application
When you submit a METI filing application, perform the following steps:
4.1 Business Notifications
Make business notifications and make sure they include the following key information:
a.Manufacturer's details.
b.Details of the product, including models, specifications, etc.
c.Make sure there is a signed date on the notice to ensure the accuracy and timeliness of the application.
4.2 Submission of application materials:Submit all the application materials prepared in advance, including the application form, PSE test report, product manual, product specification, difference statement, etc. Ensure that all documents are complete, clear and readable, and meet the requirements of the METI filing.
4.3 Confirm the accuracy of the application:Double-check all application materials before submitting them to ensure the accuracy and consistency of the information. Accurate information helps speed up the approval process and reduce possible issues and delays.
4.4 Waiting for approval:After the submission is complete, you need to wait for METI's approval. The time for approval may vary, but in general, it usually takes 1-2 weeks for a METI filing.
Note:While you wait, keep the lines of communication open with METI or any relevant agency to ensure that you can get timely information on the progress of your approval.
Five, 5: Obtain the METI filing certificate
After obtaining the approval of the METI filing, perform the following steps:
5.1 Contact meti and confirm the approval of the filingOnce the application is approved, contact the Ministry of Economy, Trade and Industry (METI) to confirm the approval of the filing. Make sure you know when you can pick up your METI filing certificate.
5.2 Prepare to pick up the required materials:Before going to METI to collect the filing certificate, prepare the following documents:
a.PSE Sub-Proof:Make sure you bring a PSE sub-certificate, which is a necessary document for the METI filing.
5.3 Go to meti to get your approval certificateGo to the METI office and bring the PSE certificate and other documents that may be required to receive the METI Filing Approval Certificate issued by the Ministry of Economy, Trade and Industry. Make sure you follow their instructions and requirements.
5.4 Confirm the accuracy of the certificate:After collecting your certificate, double-check all the information on it to make sure it's accurate. If you have any questions, please contact meti immediately to resolve them.
5.5 Retention of Filing Certificate:Ensure that the certificate of filing is kept in a safe place and provided to the relevant parties if necessary. The Filing Certificate is an important document to prove that your product complies with the regulations of the Japanese market.
Note:During the process of obtaining the filing certificate, pay attention to the guidelines of METI or relevant institutions at all times to ensure that everything is completed smoothly.
6. The validity period of the METI filing
After receiving the METI filing certificate, understand and manage its validity period:
6.1 Understand the validity period of the METI filing certificateConfirm the validity period of the METI filing certificate, which is usually 3 years. It is important to know the exact expiration date so that you can take the necessary steps to renew or re-file the certificate before it expires.
6.2 Plan ahead to renew or re-file:Before the METI ICP filing certificate is about to expire, plan ahead and start the process of renewing or re-filing the file. This ensures that your products continue to be compliant and avoid disruptions to sales in the Japanese market.
6.3 Follow relevant notices and changes:Maintain contact with METI or the relevant authorities for information on any notices or changes to METI filings. Make sure you're always aware of changes in market requirements and take timely action.
Note:The validity period of the METI filing certificate is essential for your products to be sold compliantly in the Japanese market, so it is important to strictly adhere to the validity period of the certificate.
7. METI filing application cycle
When making a METI filing, be aware of the general timeframe for the application:
7.1 Understand the time estimate for a METI filing application:Normally, the approval process for a METI filing takes 1-2 weeks. This is an approximate time frame, and the exact approval time may vary depending on various factors, including the load of the approval work, the completeness of the document preparation, etc.
7.2 Plan ahead:Plan ahead and ensure your products and documentation are in place to minimize approval time before submitting your METI filing application. Ensure the accuracy and completeness of documents to avoid unnecessary delays.
7.3 Communicate with METI:If you have special requirements or questions about the approval process, it is recommended to communicate with METI or relevant authorities in a timely manner. This helps ensure that you have timely information on the progress of your approval.
Note:The approval time for a METI filing is an estimate and the actual time is subject to change. Therefore, it is very important to keep up to date and pay attention to the relevant notices of METI.
8. Query the METI filing
If you want to check the status or related information of a METI filing, take the following steps:
8.1 Contact the Ministry of Sankei and Economic Affairs:The METI filing cannot be queried, so you will need to get in touch with the Ministry of Sankei through traditional means of communication. You can choose to use mail or ** for inquiries.
8.2 Prepare the information required for the query:
Before contacting the Ministry of Sankei, please ensure that you have the following information ready:
The relevant identification number or reference number (if any) of the METI filing.
Details of the query or question.
8.3 Send a query request:
8.3.1 By mail:Write a formal letter of inquiry, clarify the purpose and content of your inquiry, and attach all relevant information. Ensure the accuracy of mailing address and contact information.
8.3.2 Passed**:Call the designated ** number of the Ministry of Industry and Economic Affairs and speak to the staff of the relevant department. During the call, clearly state the purpose of your enquiry and provide relevant information.
8.4 Waiting for a reply:After sending an inquiry request, you need to wait for a response from the Ministry of Sankei. This may take some time, depending on their workload and processing speed.
Note:While you are waiting, please keep the lines of contact with the Ministry of Industry and Economic Affairs open and respond to any requests from them in a timely manner.
9. Number of samples
When applying for a METI filing, understand the requirements for the number of samples and follow these steps:
9.1 Understand the sample quantity requirements:Typically, 3-5 samples are required for a meti filing. Make sure you have a clear understanding of your specific product and the requirements of your application to avoid submitting insufficient or too many samples.
9.2 Make sure the sample is in accordance with the regulations:Ensure that the samples provided comply with METI's regulations and standards. This may include sample integrity, safety, and properties that match the actual product.
9.3 Prepare samples in advance:Before applying for a METI filing, prepare the required number of samples in advance. Ensure that the quality of the samples and the packaging meet the standards of METI for review and testing.
9.4 Indicate the relevant information of the sample:When submitting samples, ensure that each sample is clearly marked with information relevant to the application, such as model number, specifications, etc. This helps Meti better understand the correspondence between the sample and the actual product.
9.5 Follow-up of the sample:After METI has completed the review and testing of the sample, it is understood and confirmed if the sample needs to be returned, or other subsequent processing steps.
Note:The requirements for the number of samples may vary depending on the type of product and the specific requirements of METI, so make sure to read the relevant documents carefully and follow the guidance.
Conclusion:
Overall, a successful METI filing requires careful adherence to the prescribed steps to ensure the accuracy and completeness of the application materials, timely communication with relevant authorities, and strict compliance with Japanese regulations and standards. Throughout the process, keeping your filing certificate up to date, being aware of changes in market requirements, and being proactive about possible approval delays are all key factors. If necessary, it is advisable to consult with a certification body for more detailed and accurate guidance.