1.First of all, if the enterprise has its own canteen, how to account for the canteen-related expenses?
According to the provisions of Cai Qi [2009] No. 242, the relevant expenses of the staff canteen are included in the accounting of employee welfare expenses.
What are the general costs incurred by the company's own canteen?
Fixed expenses include site expenses (such as depreciation of self-built canteens, lease fees for renting admission sites), fixed asset expenses (kitchen utensils, etc.), and wages and salaries of canteen staff.
Variable expenses include oil, salt, sauce and vinegar, ingredients, water, electricity, etc.
These are included in the employee welfare expenses, and the expenses related to the staff canteen are included in the employee welfare expenses.
2.From the accounting point of view, the cost accounting of the enterprise canteen and the expenditure of employee welfare expenses belong to the taxable items of value-added tax, of course, it is still necessary to obtain invoices, otherwise they need to be excluded from the employee welfare expenses and shall not be deducted before tax.
Naturally, the wages of personnel do not need invoices to be deducted before income tax.
Even if it is difficult to obtain a special VAT invoice, the input tax of employee welfare expenses cannot be deducted, and ordinary invoices can meet the requirements.
The key is the invoice for the cost of ingredients in the enterprise canteen, because enterprises often buy food from natural persons and generally cannot obtain invoices.
3.Therefore, the core of the problem is to solve the problem of ticketless spending.
Billless expenditure means that it should obtain an invoice, but if it does not obtain an invoice, it faces the problem that it cannot be deducted before enterprise income tax.
There are two main ways to solve ticketless spending:
1.Convert invoiceless spending to truly invoice-free spending;
2.Change the way you do business to get invoices
The first way:
The business itself needs invoices, but the enterprise is unable to obtain invoices, and tries to convert them into expenses that are allowed to be deducted before enterprise income tax without invoices.
The expenditure of the enterprise canteen, the part without invoices, is mainly focused on the cost of purchasing ingredients, which itself needs to be deducted by invoices, can it be converted into expenses that do not require invoices?
The expenditure of the enterprise canteen to purchase ingredients itself is to provide catering for the employees of the enterprise, in the past, the enterprise directly purchased materials to provide meals for the employees, this part of the cost is directly in the form of enterprise expenses, can this part of the cost be paid to the employees respectively, in the form of employee wages?
That is, a certain amount of food allowance for employees will be added every month, which will be included in the wages of employees, and then this part of the lunch allowance will be deducted and allocated to the canteen when the wages of employees of the enterprise are issued.
Because this part of the cost is listed in the employee's salary schedule, there is no need for invoices, and the employee lunch subsidy received by the canteen does not need to be paid in the enterprise, because the enterprise has already paid the employee's salary expenses, and the canteen only needs to establish its own separate income and expenditure management account to manage the income and expenditure of funds.
Corporate Accounting Processing:
When accruing, borrow: production costs, sales expenses, research and development expenses, and management expenses
Credit: Employee Compensation Payable - Wages.
When paying, borrow: Employee remuneration payable - wages.
Credit: Other Payables - Canteen.
Credit: Tax Payable - Individual Income Tax Payable.
Credit: Other Payables - Social Security Premiums.
The canteen is actually allocated.
Debit: Other payables - canteen.
Credit: Bank deposits.
Features of this way:
From the perspective of the enterprise, this part of the expenditure is changed from the expenditure that requires invoices to the expenditure that does not need invoices.
Of course, as a unified food subsidy, employees need to levy individual income tax and social security base on this part, but the amount itself is not large, and it solves the problem of deduction of enterprise expenses, and enterprises can operate in this way.
Of course, the company will issue a dining card to each employee, and the amount of the dining card is the amount of the company's subsidy.
4.Transform your business to get invoices.
This is another way of thinking about uninvoiced expenses, where invoices are issued on a business basis and by the party providing the service.
Since the first merchant who provides the ingredients of the enterprise cannot provide invoices, it can only change the business and purchase through the channels that can provide invoices.
1) Overall business outsourcing, many enterprises outsource the operation of the canteen to catering companies, property companies, and companies to provide venues, so in this case, the catering company packages and issues invoices, and the company obtains invoices to pay welfare expenses, and settles monthly according to specific dining personnel and corresponding standards.
2) Cancel sporadic purchases and regularly distribute them at designated points.
Large-scale enterprise canteens can choose individual industrial and commercial households, companies, farms, and rural credit cooperatives with registered entities, and these registered parties can issue invoices.
For small-scale enterprise canteens, you can ask the party to summarize or use the receipt of no more than 500 yuan each time as a legal deduction voucher.
Basis: If the expenditure items incurred by the enterprise belong to the VAT taxable items (hereinafter referred to as the "taxable items"), the other party is the VAT taxpayer who has gone through tax registration, and the invoice (including the invoice issued by the tax authority in accordance with the regulations) shall be used as the pre-tax deduction voucher;If the other party is a unit that does not need to go through tax registration in accordance with the law or an individual engaged in small and sporadic business, its expenditure shall be based on the invoice issued by the tax authority or the receipt voucher and the internal voucher as the pre-tax deduction voucher, and the receipt voucher shall contain the name of the receiving entity, the name and ID number of the individual, the expenditure item, the amount to be collected and other relevant information.
5.There is no undesirable way to do without an invoice.
Fictitious business to false invoicing, many enterprises for this kind of non-invoice expenditure, choose the employees of the enterprise or the relatives and friends of the main personnel of the enterprise to set up individual industrial and commercial households, and then by the individual industrial and commercial households to the enterprise invoice, this kind of operation, the author does not recommend adopting, the establishment of individual industrial and commercial households is for invoicing, in essence, it is the act of false invoicing.
There is also the identity of an employee of the enterprise***, which is also a false opening, because the sales business itself is not provided by the employees of the enterprise.
Of course, some enterprises set up individual industrial and commercial households to purchase non-invoice expenditure items, and then resell them to enterprises, enterprises to obtain invoices, business is real, belongs to the mode of extending the first chain, such an operation is better than the situation of direct invoicing without real business, but it is also necessary to pay attention to the rationality of the business and the flow of funds.
Moreover, such an operation is based on the fact that the individual industrial and commercial households in the middle transition can be verified and collected, and if the individual industrial and commercial household also belongs to the audit collection, then the enterprise is nothing more than transferring the problem of unbilled expenditure to the individual industrial and commercial household, and does not really solve the problem.
The above is for reference only, everyone is welcome**.