How to seal the file.
1. The concept and significance of archival sealing.
Archival sealing refers to a kind of archival management method that sorts, classifies, identifies and keeps archival materials for future use. The significance of archival sealing is to protect the security of archival materialsCompleteness, integrity and reliability to ensure the authenticity and traceability of archives, but also to better use and develop archival information resources.
Second, the basic process of file sealing.
1.Collection of materials: Collect archival materials that need to be sealed, including documents, books, audio and video recordings, and other forms.
2.Sorting and classification: Organize and classify the collected archival materials, according to different themes, times, **, etc., so as to facilitate subsequent identification and storage.
3.Identification and cataloguing: Identify each archival material, including the file name, number, formation time, importance and other information, and catalog it according to certain rules for easy search and management.
4.Archives storage: Put the identified and cataloged archives into the warehouse or filing cabinet for preservation and management.
5.Regular inspection: Regularly inspect the sealed archives, including the storage environment, the integrity of the archives, moisture and insect resistance, etc., to ensure the safety of the archivesIntegrity and reliability.
6.Borrowing management: For the archival materials that need to be borrowed, it is necessary to carry out strict borrowing management, including the approval process, borrowing period, return confirmation and other aspects to ensure the safety of archival materialsIntegrity and integrity.
3. Matters needing attention in the sealing of archives.
1.Ensure the integrity and authenticity of the archives: When organizing and sealing the archives, it is necessary to ensure the integrity and authenticity of the archives, and the contents of the archives shall not be changed or deleted at will.
2.Choose the appropriate storage environment: the storage environment of the archives should be suitable, and attention should be paid to moisture-proof, insect-proof, fire-proof and other aspects to ensure the safety of the archivesIntegrity and reliability.
3.Establish and improve the rules and regulations of archives management: Establish and improve the rules and regulations of archives management, including the provisions on the sorting, classification, identification, storage, and borrowing of archives, so as to ensure the standardization and standardization of archives management.
4.Regularly inspect and clean up archives: Regularly inspect and clean up the sealed archives, and find and deal with existing problems in a timely manner to ensure the safety of the archivesIntegrity and reliability.
5.Rational use of archival information resources: While doing a good job in archival sealing, we should also make rational use of archival information resources to provide reference and basis for future work.
Fourth, summary. Archival sealing is an important part of archival management, which is essential for the protection of archival materialsCompleteness, integrity and reliability are of great significance. When sealing archives, it is necessary to strictly follow the basic process of archives management, pay attention to selecting the appropriate storage environment and management rules and regulations, conduct regular inspections and cleanups, and also make reasonable use of archival information resources. Only in this way can we better protect and manage archival materials and provide reference and basis for future work.