Those who have done purchase, sale and inventory management know how cumbersome warehouse management is
Every day's warehousing, warehousing, and inventory data must be reported to the statistical ......It's okay if you don't make a mistake, but if you make a mistake, you have to work overtime to recheck.
This article will use the purchase, sale and inventory management system that our company is now using to talk to you about warehouse management, which is also the system we have recently introduced, which is indeed veryEasy to useAs for the **, it is "different from person to person", and you can choose according to your personal needs - platformProvide a basic free version, "uphold the principle of free to use, pay to achieve greater value", the product** is much lower than the common invoicing products on the market.
The following introduction and ** are all from the purchase, sale and inventory management system that our company is using, you can directly pick it up, or you can build it yourself on the basis of what we build.
Invoicing software used in this article(Ready-to-use, you can build your own).
Every time the warehouse enters and exits, the employees need to record the inventory card in the warehouse.Are these the day-to-day days of your warehouse management?There are many pain points in the traditional warehouse management system(1) The problem of "blind collection" in the warehouse is seriousIn the traditional mode, the warehouse performs the incoming material receiving operation, and there is no pre-reference information. When the warehouse receives the goods, I don't know when the goods will arrive, and when to arrange relevant personnel to carry out the receiving operation;Second, there is no document for reference and code scanning in the receiving operation, which needs to be entered manually, and the entered information is prone to errors. Overtime is severe when receiving materials in the warehouse.When the inspectors did their monthly inventory inspection, they found that the number of goods did not match the quantity recorded on the inventory card.
Because the warehouse inbound and outbound records and post-inventory inspections are carried out on paper, it is not only difficult to save data, but also inconvenient to analyze specific reasons in the later stage.
(2) The efficiency of paper document copying, sending and receiving materials is lowAt present, the physical discrepancies can only rely on manual orders, and the batching and material issuance are highly dependent on personnel, and the production plan is disrupted due to material misappropriation.
(3) The implementation of the division of storage locations in the reservoir area is not in placeThe goods are stored haphazardly, and the space utilization rate is poor. Once the warehouse keeper asks for leave, no one knows what materials should be placed in the first place, received from the first place, and dare not operate, which directly leads to production stagnation.
(4) Single material controlThe materials of different storage batches are mixed and stacked, and it is impossible to implement first-in-first-out, resulting in sluggish hidden dangers and derailment between financial data and actual data.
(5) The real-time data is inaccurateThe real-time data of material inventory and availability is not transparent, and the PMC department cannot track the production progress based on the current inventory status, and the quality department cannot trace the source forward.
JDY invoicing management system covers the whole process of procurement management, sales management and inventory managementInventory managementYou can fill in the data, and improve the efficiency of each process by coding the goods, scanning the code in and out of the warehouse, etc. All kinds of data in the warehouse can be displayed through dynamic charts and charts, which is clear at a glance.
As a low** platform,Personalized modifications are its standout featuresIt meets the needs of enterprises to freely modify the system according to their business conditions and avoids the expenditure of customization costs. 
What is most feared by warehousing management is that manual statistics are not accurate, and there are often miscalculations and omissions, and this is how the backlog of goods comes.
In this case, it can be in the systemDesign warehouse-exclusive "inventory card" ——
Each inventory card is affixed with a barcode and *** when entering and exiting the goodsTurn on the mobile phone and aim at *** to scan, and directly record the incoming and outgoing data;
Later inventory inspection,The inspector opens the mobile phone and scans the barcode, and the quantity of the inventory goods can be enteredThe system will automatically compare whether the inventory quantity matches the number of inventory cards. In addition, all the incoming and outgoing data and inventory of the warehouse will be displayed to the management personnel in the form of reports.
In addition, utilizeData analysis displayfunction, linkage real-time data, all the incoming and outgoing data of the warehouse, inventory will be toReport formatShow to managers.
If you want to do a good job in the management of the inventory link, itsIn fact, it is to grasp three things - warehousing, warehousing, and inventory.
The system will be in and out of the warehouse managementThe process disc is clear, when employees go in and out of the warehouseScan the code directly,The back-end system can automatically record the calculationsHow much is in storage, how much is out of storage, how much is in stock, which ones need to be replenished, and which ones are overstockedGlance.
InventoryReal-time alertsYeswillInventory of all goods as wellExcess storage shortageAll are displayed.
In this way, as long as the administrator sets the number of alerts in advance, for example, ——
a. Goods are in stock if> 50 tons, which proves that the goods are inBacklog status, can no longer continue to transfer goods.
b. Inventory of goods if< 10 tons, which proves that the goods are inOut-of-stock status, requires immediate**.
The background is automatically calculated according to the data in and out of the warehouse, and when this early warning value is reached, it will automatically push and remind the warehouse administrator to take action such as **.
The goods in the warehouse are optimally arranged and managed, and there is no backlog or out-of-stockThat's not a small amount of money.
Warehouse management must be linked to procurementA process can be designed to connect procurement data with warehouse data
Internal requisition for procurement - send a purchase request to the ** merchant - send the purchased materials or products to the warehouse and count and confirm the warehousing.It's okayThe external first-class business is also linked to the internal management process, and the interconnection between different enterprises is realized. In this way, the data is naturally interconnected, and there is no longer a need for manual separate statistics, and a system completes the management of all processes.
Outbound management refers to:A series of management actions and processes for enterprises to ensure that all outbound activities are reasonable and to avoid the loss of operating costs caused by more or less outbound and chaotic outbound of the warehouse
The regular outbound process of an order is as follows:
Among them, the outbound links that can be managed online are:
Sales orders and outbound inquiries to be executed.
Sales outbound records.
Outbound documents are printed.
The conventional outbound process is to send the goods out of the warehouse directly when there is inventory, or partially out of the warehouse when the inventory is missing, which belongs to sending the goods out of the warehouse. That is, the inventory in the warehouse is really decreasing.
In addition to this direct outbound situation, there are two other outbound methods in the actual business:
Inventory Freeze:Refers to the temporary locking of a specific quantity of a specific product in inventory to prevent it from being shipped out or sold
The function of inventory freezing is to freeze products with clear outbound needs to prevent no inventory from being shipped out when they need to be shipped
After you select Inventory Block, the total inventory quantity in the warehouse remains unchanged, but the frozen product inventory can no longer be sold or shipped outbound.
Planned Outbound Shipment:It refers to the advance development of an outbound plan in inventory management, planning the estimated outbound time and quantity of products or materials from the warehouse or inventory
The function of planning out of the warehouse is to advance the number of products that need to be shipped out of the warehouse in the future, purchase them in a timely manner, and reserve sufficient product inventory
After you select Planned Shipment, the total inventory quantity in the warehouse remains unchanged, and the product inventory that is scheduled to be shipped out can still be sold or shipped out of the warehouse.
When selling out of the warehouse, select Inventory Blocking for the Product Outbound tab to see the current available inventory quantity for each product, and then select the quantity and time that each product needs to be frozen out of the warehouse. As you can see, when the outbound quantity is selected, the actual outbound quantity of the product is zero, just like the planned outbound quantity. That is, there is no real product out of the warehouse. As shown in the figure below:
However, unlike Planned Outbound Delivery, when we select the order for outbound again, we can see that the Available Inventory corresponding to each product has changed: Current Available Inventory = Current Inventory - Blocked Inventory.
In the Inventory Statistics dashboard, you can see the total number of stocks that have been blocked along with other orders. As shown in the figure below:
When selling outbound, select Planned outbound for the Product Outbound tab, and then select the quantity and time that each product needs to be planned to be shipped out of. You can see that after selecting the outbound quantity, the actual outbound quantity of the product is zero. That is, there is no real product out of the warehouse. As shown in the figure below:
At the same time, in the sales order execution kanban, you can query the planned outbound quantity corresponding to the order
** and barcodes are more and more widely used, especially in the warehousing of goods, scanning the code to read the commodity information contained therein, which can eliminate the steps of data entry and improve the efficiency of filling in the form of purchase and sales scenarios.
The scanning code in and out of the warehouse is often used in combination with the data linkage function. The commodity code is printed on the product packaging in the form of *** or barcode, so that after scanning the code in and out of the warehouse, you can get the commodity code;At the same time, data linkage is used to directly link the name and purchase price.
1) Establish a basic information table of goods, enter the product code, name, purchase price and other data. The product code can be generated through the serial number field in addition to manual entry.
2) Batch print the field *** generate the commodity code *** and print it down and paste it on the outer packaging of the product.
Note: The information contained in ** must be the same as the corresponding code in the Basic Product Information TableThe data is consistent
3) Establish the inbound table, outbound table
Inbound Table: For details about how to set serial numbers, refer to the Serial Number field in the documentation
Outbound table. The product code field enables the code scanning function.
Name and Bid Price set data linkage, based on encoding.
The following figure shows an example of the inbound order setting, and the outbound order is set up with the inbound order.
4) Inventory verification and create a new aggregation table. When the inventory of the product is less than 0, it is not allowed to submit the outbound shipment.
5) Mobile phone access to the warehousing list and outbound list, with a scan code button on the side of the coding field, scan the corresponding *** to extract the coding information, and the product name and purchase price will also be linked.
Above, I hope it will be helpful to everyone.