As the cost of data breaches continues to rise, organizations are paying more attention to data security.
To effectively control the external transfer of important data, many companies are optimizing processes and adding approvals. However, the disconnect between the cumbersome offline approval process and the online outgoing process makes the results less than ideal.
Runpu Document Cloud System has an online approval process and is connected with the outgoing link, which provides a strong guarantee for the safe outgoing of enterprise documents and ensures the security and compliance of data in the transmission process.
File "Level" channel
Runpu Document Cloud System can customize workflow templates to realize the approval standards and traces of internal document circulation, and support approval early warning, document **, outgoing approval, etc.
Processes can be reviewed in tandem or concurrently, and users can select the appropriate approval method based on specific business scenarios.
For example, when the sender does not have the permission to send the document, or when an important document is sent out, Runpu Document Cloud automatically initiates the approval process.
The approval process is equivalent to a "gate" channel, through which documents can be transferred and an approval record is left.
The flow of files is controllable.
The key to controlling outgoing documents is to control the scope and effectiveness of document circulation.
For files shared in WeChat, QQ, and email through external links, you can set file access permissions, access passwords, and sharing validity periods. There are traces of documents sent out and received.
File change alertsBy setting up a subscription, you can be the first to know about changes to your files.
* Reminder to receive an alert when a file is **;
Edit reminders to be alerted when a new version of a file is submitted;
Upload reminders to receive alerts when new files are uploaded.
Integration of approval and outgoing processesAdd "gates" to document outflow, leave approval records, track and control the outgoing status in real time, and ensure that the outgoing documents of enterprises are more secure and compliant.
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