At the beginning of the new year of 2024, OpenAI will amplify its move again - the text generation ** model SORA was born.
These days, I believe everyone has been swiped by the "lifelike" ** generated by sora.
SORA generation**, from the official website of OpenAI).
With a few text descriptions, Sora can accurately simulate and generate up to 60 seconds of **. The great thing about it is that it really learns the way humans see the world – it's a real-world simulator.
From ChatGPT to SORA for 24 years. AI that has successfully "enlightened" has broken through the technical bottleneck and entered the upward channel of exponential development.
Under this wave of technology, AI has rapidly taken root in the soil of various industries: AI writing, AI hosting, AI painting, AI writing and reporting, ......It seems that he has been able to take on some of the work, and he has done it quickly and well.
As Kai-Fu Lee said in 2017, 50% of jobs will be replaced by artificial intelligence in the next ten years. There is a heated debate in various industries about whether such and such a job will be replaced by AI.
Standing in the archives management industry, we can't help but ask ourselves:Will records management be replaced by AI?
Will records management be replaced by AI?
Xiaobo thinks:Yes, but judging by the current trend, it is still partially replaced.
Due to the particularity of the archives management industry, this replacement is not achieved overnight. With the advent of the general era of AI, AI will gradually "take over" part of the work of file management in stages and according to the scope of technology application.
Yes, rather than substitution, Xiaobo thinks it's more like a kind of work handoverHumans hand over procedural, repetitive, and simple learning to AI, freeing themselves up to do work that requires more human decision-making, thinking, and judgment.
In fact, AI technology has been applied in many ways in archives management
Identification and digitization of archivesFor example, through AI-OCR recognition technology, archives can be identified and text or data information can be generated, and archives can be quickly digitized, which can be used for large-scale archives digitization.
Intelligent classification of archives,For example, it can quickly determine the type of document by recognizing images and text content, automatically classify it, and realize automatic identification of the archival retention period, automatic completion of the description, automatic compilation of page numbers, etc.;
Audio ** file management,For example, the use of voice technology and face recognition technology can intelligently organize audio files, or realize the content retrieval of audio files, and can anchor the content location;
Archive Retrieval & RecommendationFor example, combining personalized algorithms and user needs, accurate recommendations based on business scenarios;
Archives warehouse management,For example, the combination of the Internet of Things and AI technology realizes the automatic monitoring and intelligent management of the archives warehouse;
File Security Services,For example, the application of face recognition, situation recognition, feature recognition and other technologies to digital archives;
LikeHuibotong integrated management system of documents, archives and knowledgeIt provides a file management platform that conforms to relevant national norms and can be flexibly defined and classified for various industries, and provides many efficient application functions in combination with various automation and intelligent technologies to meet the work needs of subdivided scenarios.
In terms of file digitization, Huibotong provides:Scanning Robotics Solutions. The multi-functional professional scanner is combined with the upload program of Huibotong, all employees can participate in the scanning, and the double-layer PDF that can be retrieved is automatically generated after the document is scanned, and it is automatically collected under the specified category after uploading, and the scanning and archiving are in place in one step. It can also be deployed and built in multiple places to build an archive network, and the file collection is more timely and efficient.
In order to assist in rapid classification and archiving, Huibocom providesAutomatic archivingfeatures. The system can automatically classify and automatically compile the archive number according to the conditions such as the whole batch number, archive year, and storage period, so as to realize intelligent archiving.
Huibotong system supportMulti-file management. Just like the management of documents and files, the collection, management, storage and use of licenses, publicity and other audio files can be completed in the system to meet the needs of multi-format and multi-type file management.
It is very convenient to search in the Huibotong system, and the system provides a variety of search methods such as keyword search, full-text search, natural language search, secondary search, etc., which can be providedOCR recognizes the full-text search function,Enables a quick search of archives. The search results are based on permission feedback, which is efficient and safer.
For the archives warehouse, Huibotong provides the function of smart archives warehouse, supports warehouse partitioning, A-B management, environmental monitoring, etc., and realizes the linkage and mutual inspection of physical archives and electronic archives. Browse the virtual warehouse, you can intuitively locate the location of the archive warehouse, and quickly find the physical archive. And can be customized according to the situation of the enterprise warehouse.
In terms of knowledge management, it will be broadcomKnowledge map featureIt is also worth recommending. The knowledge map is presented in the form of a mind map, and each node can be linked to relevant resources, and the path to use it is clear. It can also be built collaboratively with members to integrate and build a departmental knowledge system and even an enterprise knowledge graph.
The above is just the tip of the iceberg of the many functions in the integrated management system of documents, archives and knowledge, if you have any questions about archives management or the system, please go to the official website of Huibotong to consult and understand.
Archives management still has its irreplaceability
With the support of huge data and continuous learning and training, the application range of AI technology can be said to be endless. But despite this, archives management still has its irreplaceability.
On the one hand, archives management is a work that depends very much on the professionalism and experience of managers. Whether it is the archives management staff in the enterprise organization or the practitioners in the archives management service industry, it is necessary to study and judge the work according to the organizational situation and actual needs, and continuously optimize and adjust.
On the other hand, at present, AI tends to be more passive in the application process, and it is difficult to jump out of the information dimension it is given. It tends to be more of an intelligent tool, so it still needs archivists to deploy, judge, make decisions, and correct deviations or errors in the implementation of AI in work applications.
In addition, archives management often involves multiple fields of knowledge, and how to combine archives management experience and professional knowledge through the migration of knowledge and experience in multiple fields, and innovatively explore the utilization value of archives still needs archives management workers to lead.
Finally, the ability of people to think subjectively, creatively, and emotionally is beyond the reach of AI. Different files may convey different values and be guided by different value tendencies, which need to be controlled and judged by humans.
Implications for records management
Embracing the technological innovation brought about by AI and actively exploring more possibilities for the development of the AI-enabled industry has become the mainstream attitude and important task of all walks of life.
Xiaobo believes that proficient application of AI tools and efficient completion of work will become a necessary quality for practitioners in the workplace in the future.
Through the rational allocation of tool resources, optimize the process of file management to maximize efficiency; As well as cultivating a keen sense of the development and utilization of archives, excavating and giving full play to the greater application value of archives in more scenarios, will become a breakthrough idea for archives management workers.
After all, tools are becoming more and more intelligent, and the value of talents is not to compare advantages with tools, but to make full use of technical tool resources and maximize the value of their own thinking.
Here, Xiaobo very much recognizes and wants to borrow a sentence from Stable Diffusion visual modeler Mai Tang: I believe that people will continue to play a key role in creative thinking, cultural insight and emotional expression, and the key is how we can gain a firm foothold and find our own place in this huge and new industrial track.