From March 1, 2024, the "Regulations on the Implementation of the Archives Law of the People's Republic of China" (hereinafter referred to as the "Implementation Regulations") will come into force. The "Implementation Measures" of the Archives Law of the People's Republic of China, and renamed the "Implementation Regulations", aims to implement the provisions of the newly revised Archives Law, scientifically and accurately ensure the effective implementation of the Archives Law, and provide a strong legal guarantee for the innovation and development of the archives. We have sorted out the important time nodes related to the recent archives for you:
In 2023The State Archives Administration, in conjunction with the financial, commercial, taxation and other departments, has formulated a large-scale pilot of electronic invoicesGuidelines for the Electronic Management of the Whole Process of Electronic InvoicingThe system has designed the process and method of electronic reimbursement, accounting and archiving of electronic invoices.
January 4, 2024China Archives Newspaper Dispatch ** TuneIn order to continuously expand the application scope of electronic invoices, the first thing is to continue to do a good job in the electronic reimbursement, accounting and archiving of electronic invoices.
January 25, 2024The Regulations on the Implementation of the Archives Law of the People's Republic of China were officially released.
From 1 March 2024The "Regulations on the Implementation of the Archives Law of the People's Republic of China" (hereinafter referred to as the "Implementation Regulations") came into force.
The revision of the "Implementation Regulations" has made clear requirements for promoting the informatization and automation of archives, and the specific contents are as follows:
Article 38.
The organs, groups, state-owned enterprises and institutions clearly put forward requirements, to include the construction of archives informatization into the unit's informatization construction plan, to strengthen the construction of office automation system, business system archiving function, and with the electronic archives management information system connection, to achieve the whole process of electronic archives management.
Article 39
Stipulate the conditions that must be met for electronic records. It is necessary to meet the requirements of reliable electronic files, standardized procedures and compliance of elements.
Electronic archives shall meet the following conditions:
OneThe former, formation activity, and formation time can be confirmed, and the formation, handling, sorting, archiving, storage, transfer and other systems are safe and reliable;
IIThe management of the whole process shall comply with relevant regulations, and be accurately recorded and traceable;
IIIConstituent elements such as content, structure, background information, and management process information meet the requirements of the specification.
Article 40
It stipulates the requirements for the transfer, receipt and custody of electronic archives.
One isIt stipulates that organs, organizations, enterprises and institutions shall regularly transfer electronic archives to the archives;
The second isWhen transferring online, the network and system environment must comply with relevant national regulations, and those that do not have the conditions may be transferred through storage media that meet security management requirements.
The third isArchives should be tested for authenticity, integrity, usability and security when they are received, and management measures and technical measures should be taken to ensure long-term preservation.
Article 41
It stipulates that archives should carry out off-site backup and storage of important electronic archives, and build a disaster backup system as needed.
Article 42
It is necessary to ensure the quality and safety of the digitization of archives in traditional carriers.
Article 43
Requirements were put forward for the construction of digital archives and digital archives.
Article 44
Clarify the responsibilities of the departments in charge of archives to promote the sharing of archives information resources, and put forward specific requirements for the sharing and utilization of archives digital resources.
With the joint promotion of the seven ministries and commissions to accelerate the implementation of electronic accounting documents, it is believed that 2024 will be a year of gradual popularization and rapid development of electronic accounting files. The establishment of file information process is one of the important trends of modern enterprise management, through centralized management and optimization of financial data archiving process, enterprises can improve operational efficiency, reduce costs, strengthen internal control and risk management, and provide accurate data support for decision-making.
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