I. Introduction. Archives are carriers that record important information such as personal or organizational history, activities, and events, and have credential and reference value. However, sometimes due to various reasons, archives may be unpacked, resulting in leakage and loss of information. In order to maintain the integrity and security of the archives, it is necessary to re-seal the files. This article will introduce the methods and precautions for resealing files after unpacking.
Second, the method of re-sealing the file.
Prepare materials: Prepare necessary sealing materials such as seals, sleeves, seals, glue, etc. Ensure that the quality of these materials is reliable to guarantee the long-term preservation of the archives.
Organize the files: Before resealing the files, the first thing to do is to organize the unsealed files. Check whether the contents of the file are complete and whether there are any missing or damaged documents. If there is any missing or damaged, it should be supplemented or repaired in time.
Arrangement: Arrange the documents in the original order of the files. Ensure that the documents are arranged in the same order as the file directory for easy reference.
Binding Files: Hold documents together using a suitable binding method. Common binding methods include saddle nails, glue binding, etc. When binding, pay attention to keeping the document flat to avoid damage.
Affix seals: Affix seals to the openings of the file to ensure the integrity of the file. The seal should indicate the name of the file, the time of sealing and other information to facilitate identification and management.
Stamping: A seal is stamped on the seal to signify the official sealing of the file. The seal should be made of red ink to ensure legibility.
Put in the envelope: Put the sealed file in a special envelope to protect the file from the external environment. The envelope should be waterproof, dustproof, moisture-proof and other functions.
3. Precautions.
Keep the file clean: Keep the file clean during the resealing process. Avoid using dirty hands to touch the file directly to avoid stains and damage.
Follow the original order: When you order the files, follow the original order of the archives. Do not change the arrangement of documents at will, so as not to affect the integrity and access effect of the files.
Use the right tools: Use the right tools such as scissors, blades, etc. during the unpacking and resealing process. Avoid using tools that are too sharp or rough to avoid damaging the file.
Pay attention to confidentiality: During the process of re-sealing, pay attention to confidentiality. Ensure that unrelated personnel cannot access the contents of the archives and prevent information leakage.
Regular inspection: After the file is resealed, the file should be checked regularly. Check whether the seal is in good condition, whether the seal is clear, etc., to ensure the integrity and security of the file.
Proper preservation: The resealed file should be properly preserved. Choose a dry, ventilated, and fireproof place to store your files, avoiding direct sunlight and high temperatures.
Establish a management system: In order to better manage and protect archives, a sound archives management system should be established. Standardize the collection, sorting, archiving, and access of archives to ensure the integrity and security of archives.
IV. Conclusions. The resealing of the file after unpacking is an important and meticulous work, which needs to be operated in strict accordance with the prescribed methods and precautions. Through the introduction of this article, I hope to help you better understand and master the skills and methods of resealing files, and ensure the integrity and security of archives.