Enterprise digital archives refers to an integrated management system platform that uses modern information technology to solidify the business process of archives, collects, sorts out and preserves the electronic archives or other digital resources of the enterprise or the enterprise with which it has an asset affiliation, and provides archival information services and shared utilization through the network. This article mainly focuses on the steps of enterprise digital archives construction.
OneProject planning
The construction of enterprise digital archives is a systematic project, involving all aspects of the enterprise, and must be well planned. Through planning, analyze the status quo of enterprise informatization, the status quo of archives work, the status quo of archives informatization, analyze the development goals of enterprises and archives work, analyze the internal and external environment of enterprise construction of digital archives, establish benchmarks, and then determine the construction goals, tasks, implementation routes and implementation effects of enterprise archives. Therefore, the process of digital archives planning is also the process of feasibility demonstration and analysis of digital archives construction.
IIThe project was approved
In order to make the planning scheme more scientific and reasonable, experts inside and outside the unit should be hired to review and demonstrate the feasibility and scientificity of the planning scheme, so as to make it more scientific when used as the basis for follow-up work. The project plan after planning and design is only a blueprint, to transform the blueprint into reality, there must be funds as a guarantee, and the construction of enterprise digital archives should be based on the funding needs determined in the plan, through the establishment of projects, and the funds will be included in the budget.
IIIProject implementation
The project implementation is the process of transforming the blueprint determined in the planning plan into reality, which is the key to the construction of digital archives.
FourthProject acceptance
After the implementation of the project, the construction of the digital archive has basically realized the transformation from blueprint to physical, but whether the transformation is successful and whether it achieves the expected goal needs to be confirmed through acceptance. Project acceptance is the milestone node of the construction project, that is, the summary and evaluation of all work in the project implementation process. It is necessary to pass the acceptance, summarize the gains and losses of the implementation work, and evaluate whether the implementation work has reached the goals and tasks determined by the planning plan, so as to provide a basis for the follow-up work.
FiveProject maintenance
The construction of digital archives is based on the constraints of the internal and external environment and resources of the enterprise during the construction period, but with the changes in the internal and external environment of the enterprise, the construction requirements of the digital archive will also change, such as the addition, deletion or modification of functional modules, the expansion or reduction of the scope of application, and the improvement of software and hardware performance. At the same time, as an information system, the digital archive also needs to be managed in the process of operation like other information systems, and there must be special personnel to deal with the problems that arise, eliminate faults, and have special funds to provide guarantee for the change of functional modules and the improvement of system performance, so as to ensure the stable operation and normal use of the digital archive system.
From the above, it can be understood that the construction steps of the enterprise digital archive include project planning, project establishment, project implementation, project acceptance, project maintenance, etc., each step is crucial, and all units must be built step by step to ensure that the benefits are completed as soon as possible!