Are you still doing expense reimbursement with just one invoice like this? In 2024, you can't be reimbursed like this anymore. Come and see what compliant reimbursement looks like.
An invoice alone is not enough to support the authenticity and reasonableness of the business. If only one invoice is used to enter the account, there are risks and loopholes in the internal control and tax management of the enterprise. Therefore, in addition to invoices, other information is required as supplementary evidence to further prove the authenticity and reasonableness of the expenses.
1. Business entertainment expenses
1.Whether the expense reimbursement form has the signature of the handler and approver.
2.If there is a corresponding consumption list for large invoices, if not, it may be identified as false consumption.
2. Travel expenses
1.Whether there is a travel requisition.
2.Whether the content of the travel reimbursement form is complete.
3.Whether the air ticket, train ticket and other accessories are consistent with the location of the business trip.
4.Whether the invoices for transportation, accommodation, and meals are invoices for business trips.
5.Whether the reimbursement amount corresponds to the number of business trips and the number is reasonable.
3. Conference fees
1.Whether there is a conference theme, a list of participants, a sign-in sheet and other materials.
2.Whether there is a charge for expenses not related to the meeting.
Fourth, freight
1.Whether there is a logistics order.
2.Whether the origin and delivery are consistent with the reimbursement form.
3.Whether the transportation ** is reasonable.
5. Gasoline fees
1.Whether there is a vehicle in the name of the company.
2.Whether the reimbursement of gasoline is for the company's vehicles.
3.Whether the total amount of gasoline exceeds the maximum fuel consumption of the vehicle.
4.If the employee is reimbursed for gas, whether the amount is reasonable.
6. Water and electricity bills
1.Whether the code on the invoice is consistent with the code of the water meter and electricity meter.
2.Whether it coincides with the company's production capacity.
3.If you share utility bills with other companies, is there a cost split bill?
7. Rent
1.Whether there is a lease contract.
2.Whether the lease date on the invoice is consistent with the lease contract.
8. Wages and salaries
1.Whether there is a labor contract, attendance records, and individual income tax records.
2.Whether the salary amount is consistent with the employment contract and attendance records.
9. Procurement of physical assets
1.Whether there is a procurement contract, a logistics contract, etc.
2.Whether the warehousing approval procedures are complete.
3.Whether the invoice date and amount are consistent with the purchase contract.
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