I believe that many people do not know how to deal with their files after leaving the company, and it is very important to properly handle the personnel files after leaving the company. Here's a detailed solution to help you deal with post-departure personnel file archiving.
1. Understand the importance of personnel files.
Personnel files are important records of individuals during their time at work, including personal information, work experience, academic certificates, professional title evaluation, salary and benefits, etc. These archives are of great significance for an individual's career development, social security, retirement, etc.
2. Determine the archiving institution.
Before leaving the company, understand the records management policy of the unit and determine the archiving institution of the files. Generally speaking, the employer will transfer the employee's personnel file to the local talent service center, labor market or personnel bureau for archiving. If there is a new unit to receive your file, you can explain the situation to the original unit, find the receiving unit to open a business transfer letter to file the file, if there is no unit to receive it, you can also choose to transfer the file back to the talent center of the place of residence for archiving, and the same is to find the talent center of the place of residence to issue a letter of business transfer file. The specific process can be consulted by the receiving unit.
3. Go through the filing procedures.
According to the requirements of the archiving agency, prepare the relevant materials and procedures. Generally speaking, you need to provide your ID card, resignation certificate, file transfer letter from your original employer and other materials. Specific requirements may vary by region and institution, and it is advisable to inquire in advance.
When going through the filing procedures, it is important to fill in the application carefully** to ensure the accuracy and completeness of the information. At the same time, the archiving fee is paid as required, and in general, the archiving fee is charged on an annual basis.
4. Precautions.
1.After resignation, the personnel file should be filed as soon as possible to avoid loss or damage to the file.
2.When filing procedures, it is important to provide true and accurate information, if there is false information, it may affect the individual's career development and social security.
3.Archiving fees should be paid on time, otherwise the normal use of archives may be affected.
4.Personnel files are an important part of personal privacy and should be kept properly to avoid leakage.
In conclusion, it is very important to deal with the archiving of personnel files after separation. With these solutions, you can ensure that your personnel files are in safe custody and that you can support your career development and social security. If you have any questions or need further assistance, please consult your local human resources service center, labour market or HR office.