The proposed opinions carry the content of the business work and play the role of staff assistants, which are indispensable for daily use without realizing it. The key to writing the proposed opinions is to achieve "five clear" and make "three efforts".
Getting the problem clear is the premise
What is the matter of a request for instructions, this is the first issue to be clarified when writing a proposed opinion. Different requests for instructions have different departments and procedures according to the regulations, and making mistakes will not only affect the timeliness of the application, but also may cause immeasurable losses. Most of the requests for instructions are clear and have fixed handling procedures, but there are also some requests for instructions that are vague and unclear on the basis of instructions, which need to be carefully screened and judged. In addition, whether the reporting unit has the qualifications of the message, whether the format of the official document is accurate, whether the time limit is urgent, etc., need to be carefully reviewed, if there is any problem, it is necessary to contact the reporting unit in time, and can not be confused to deal with "sick pieces".
Finding out what is going on is the foundation
After determining the undertaking request, it is very important to understand the relevant situation accurately. There are three main ways to find out the situation. The first is to "look out" and communicate with the reporting unit. For instructions that are difficult to sort out the idea of handling the case in a short period of time, you can take the initiative to communicate with the reporting unit to understand the original intention, consideration, basis, and similar situations in the past, which is conducive to comprehensively grasping the situation, accurately finding clues, and quickly opening up ideas. The second is to "look upward" to find the basis for documents. Whether or not the matters requested for instructions can be handled, who will handle them, and how to handle them may have been clearly stipulated in the relevant documents, or there may be specific requirements in the speeches of the leading comrades concerned. To find a basis for documents, it is necessary to take into account both positive and negative aspects to ensure that they seek truth from facts and are impartial. The third is to "look inward" and check past practices. A piece, especially a less-touched piece, may be an example if you look at it for one month, but if you look at it for one year, five years, or 10 years, there may be many similar situations. If these are clearly investigated, the proposed opinions will be half the battle. If you feel that a certain piece has never been done and is difficult to handle, it is often because there are not enough relevant items to check, and it is not accurate enough.
Making things clear is the point
Clearly explaining the truth is a natural continuation of finding out the situation, and it is also the most important and space-consuming part of the proposed opinion. Put out the communication, document provisions, past practices, solicitation of opinions, etc., to ensure that the facts are clear, the basis is sufficient, the logic is rigorous, and the hierarchy is clear, and all arguments must serve the final opinions and suggestions. For particularly complex cases, especially those with unclear document basis, few similar cases, and a large amount of communication, it is necessary to analyze and demonstrate from the perspective of the relevant spirit and requirements of the superior department, the actual situation of the unit, and even a certain professional field, and solicit the opinions of relevant departments when necessary, and comprehensively consider all factors to ensure that the analysis of the problem does not leave a dead end.
Writing your conclusions clear is key
The conclusion is the "fruit" of the analysis and the finishing touch of the entire proposed opinion, which should be straight to the point, complete and accurate, and free of ambiguity. Even if there are multiple alternatives, suggestions of tendencies should be given for the reference of leading comrades. Can't write a few pages, the conclusion is still ambiguous. For more complex cases, the reasons should be further stated, and the analysis should be carried out in detail, so as to play a role in strengthening the argumentation. The method of reply is also part of the conclusion, which can be a formal reply, a draft of the reply, a direct reply, etc., depending on the form of the communication and the content of the reply, and should be concise and appropriate.
Getting things done clearly is the goal
Writing a good proposal is not only a matter of writing, but also a test of the manager's ability to think about problems and make suggestions. In order to handle the matters carried in the proposed opinions, in the process of preliminary communication, intermediate liaison, and final reply, we must always keep in mind the starting point and end point of the document handling work, and avoid falling into "bookism" and "dogmatism".
In order to write a good opinion on the proposed proposal, in addition to mastering the above-mentioned ideas and methods and achieving the "five clear", we must also pay special attention to the "three efforts".
The next hard work
Whether it is preliminary communication, checking document regulations and past practices, or revising the framework and polishing the text over and over again, the cycle of a case can be as short as a few days or as long as several weeks, and it is possible to do it for several months if it is particularly complex and needs to be widely solicited or in-depth research. This process is very hard and even painful, such as checking the document regulations, sometimes it takes nearly 10 years to check the archives, like looking for a needle in a haystack. Writing proposed opinions is a process of studying and solving problems, and it is also a process of continuously improving the level of work ability. Only through in-depth research and thinking can we gradually become experts in work.
The next stupid effort
It is necessary to be rigorous and pragmatic in writing opinions on the proposed proposals, and there should be no opportunistic shortcuts and luck mentality, especially when checking the provisions of documents and past practices, it is necessary to put an end to superficial tastes. You can't find a document stipulation, or find a similar document and "everything is fine" and copy it. This document is not necessarily the latest document, or it may not be the most suitable document, and the situation of this case is not necessarily the same as the current situation, the same question may have completely different answers in different situations and backgrounds, and the same request for instructions may also have different results. Therefore, when inquiring, we should not try our luck, let alone carry subjective conclusions, and we must make a lot of stupid efforts to find out the relevant documents and similar documents in recent years, fully compare and study them, and find the rules and analyze the truth.
The next hard work
The article is not tired of being changed hundreds of times, and so are the proposed opinions. The simpler ones may only need to be changed slightly, but for the complex ones that can't find the idea to solve the problem for a while, it is possible to change more than a dozen drafts, or even restart them many times. The more this time, the more you can't be discouraged. Writing a proposed opinion is a process from less to more, and then from more to less. The former is to know less about the relevant situation, and gradually grasp the whole picture of things through continuous inquiry and communication, which is a process from less to more. But when the pen is written, it is necessary to choose the most important content to write, not to grab the eyebrows and mustaches, and never to say two sentences if you can say it clearly, this is another process from more to less. First less, then more, and then less, every link cannot be skipped.
Author: Zhang Hanfei **Secretarial work.